Ministerial Recorder

JOB DESCRIPTION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

Ministerial Recorder

JOB SUMMARY

The purpose of this position is to perform administrative and clerical work to provide support and assistance to the Municipal Court. This position functions as a judicial officer within the scope and limits of the Court under the authority of the chief judge. A ministerial recorder is a Judge with limited powers.

ESSENTIAL JOB FUNCTIONS

• Receives bond and fine monies; prepares receipts; balances cash drawer; and prepares daily bank deposits. 
• Types, prepares, and issues arrest, search, and bench warrants; determines probable cause; types subpoenas for court; prepares and sends out jury listing, notices, and rosters; types letters; records check; and issues Non-Resident Violator Compact (NRVC) suspension notices as required and according to established laws, processes and procedures. 
• Assist defendants with requests for continuance, jury trial requests, public defender applications and preparing restitution orders for the trial judge.
• Conduct interviews with the public for issuance of Courtesy Summons Warrants. 
• Accepts and sets bonds according to established laws, processes and procedures.
• Copies booking cards and other documents in accordance with established guidelines and laws. 
• Assists in the operations of the court, including record keeping, filing, collection of fines and other court-related functions. Answers telephone; provides assistance to caller or forwards caller to appropriate person; takes messages as needed; provides court related information to the public. 
• Enters a variety of court related information into computerized system; enters citations and balances court dockets; enters parking tickets; processes estreatments and expungements; pulls juror information and enters into computer; writes off tickets. 
• Receives and processes departmental mail in a timely manner.
• Assists judges during bond hearings and court; communicates with other agencies and departments to obtain information about cases. 
• Maintains a filing system for upcoming court dockets. Requires alpha-numeric recognition to maintain a filing system for upcoming court dockets.  Processes disposition requests, receives and files orders, motions, and various requests from attorney and pro se defendants received via fax, mail, or email.  Preparing and organizing the plea docket and all other court dockets.
• Maintains positive customer-focused relationships with co-workers, supervisors, agencies, the public and all other internal and external customers. Demonstrates appropriate customer service skills.
• Attends meetings and training seminars. 
• Maintains court schedule; sends notices for continuance, motions, and jury trials to defendants and attorneys; attends court if needed. 
• Actively seeks and maintains current knowledge of laws and changes in laws that affect rules, regulations, and operations of the Municipal Court.
• Operates a personal computer, typewriter, adding machine, copier, facsimile machine, telephone, printer, or other equipment as necessary to complete essential functions, including the use of word processing, spreadsheet, database, or other system software. 
• Actively seeks and maintains current knowledge of laws and changes in laws that affect rules, regulations, and operations of the Municipal Court.
• Attend Judicial Orientation School, pass any required testing, attend/complete CLE requirements.
• Comply with Judicial Canons of South Carolina and with any procedures promulgated by the SC Supreme Court, Court Administration, Chief Judge, or Clerk of Court.

ADDITIONAL FUNCTIONS

• This job requires a periodic shift & weekend rotation. Evening, night, holiday and weekend work will be required as needed. 
• Employees may be required to be on-call after hours. 
• Performs other related duties as required, requested and assigned.

Education and Experience:

High school diploma or GED; supplemented by one (1) year of experience in customer service, cashiering, or legal operations. Position requires attendance at Judge’s school. 

Licenses or Certifications:

Must obtain and maintain Judge certification and National Crime Information Center (NCIC) certification within 12 months of hire into the position of ministerial recorder. Valid drivers’ license required.

Special Requirements: 

None

Knowledge, Skills and Abilities: 

• Knowledge of cashiering procedures.
• Knowledge of customer service principles.
• Skill ingathering information before taking action.
• Skill in making decisions.
• Skill in providing advice.
• Skill in performing addition, subtraction, multiplication, and division; calculating decimals, percentages, and fractions; and interpreting graphs.
• Ability to establish and maintain effective work relationships.
• Ability to pay attention to small details.
• Ability to build rapport.
• Ability to listen.
• Ability to work with a diverse population.
• Ability to calculate and/or tabulate data. 
• Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations. 
• Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
• Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria.

PHYSICAL DEMANDS

The work is sedentary work. The employee is occasionally required to exert up to 10 pounds of force to move objects. Additionally requires: hearing voices and distinguishing among sounds, mental acuity, speaking, expressing ideas by the spoken word, and visual acuity in data/color.

WORK ENVIRONMENT

Work is performed indoors where essential functions are regularly performed without exposure to adverse environmental conditions. Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

The City of Myrtle Beach has the right to revise this job description at any time. This 

 description does not represent in any way a contract of employment.

City of Myrtle Beach Benefits

No Cost Health, Dental & Vision Insurance for Fulltime Employees

401K & 457 Plans Available

State Retirement

Employee Wellness Clinic

Flex Spending Account

Employee Assistance

And much more

Equal Opportunity Employer

The City of Myrtle Beach commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination on the basis of any protected characteristic, including race, color, religion, national origin, citizenship, sex, political affiliation, veteran’s status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal/state/local law.

Salary : $50,523