Purchasing Clerk

CITY OF NIAGARA FALLS

DEPARTMENT OF HUMAN RESOURCES

UPCOMING JOB POSTING

TITLE:Purchasing Clerk

DEPARTMENT/DIVISION: Purchasing

NUMBER OF VACANCIES: (1) One

Grade 12 $19.4672- $27.3501 per hour

**Must be a resident of Niagara Falls, NY within 6 months of appointment**

DISTINGUISHING FEATURES OF THE CLASS:This is specialized clerical work in a purchasing department or division in a municipality. The work involves various tasks and responsibility for assisting in the ordering and purchasing of supplies/services. Work is performed in accordance with established procedures as outlined by a superior permitting some leeway in carrying out the details of the work. Supervision may be exercised over subordinate level clerical employees. The Purchasing Clerk performs related work as required

TYPICAL WORK ACTIVITIES:

Obtains pricing information and quotations for supplies/ commodities and services;

Reviews requisitions for the purchase of materials and supplies;

Assists in the processing of purchase orders

Prepares a variety of records, reports and correspondence;

Prepares paperwork forformal bids, RFP’sand assists at bid openings as required;

Maintains computerized vendor records, stores warehouseinventory and reports;

Creates purchase orders from approved requisitions;

Maintains file of open and aging purchase orders, expediting orders when necessary;

Prepares purchase orders to replenish stores warehouse supplies;

Monitors stores warehouse stock usage;

Maintains catalog library for distribution;

Performs general clerical duties in the office of the Purchasing Agent;

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern office terminology, computer equipment, methods and procedures; Working knowledge of modern purchasing practices and business conditions; Ability to deal with vendors and ordering supplies and material; Ability to follow oral and written directions; Ability to make difficult arithmetic computations Skill in data entry and working knowledge of computer systems; Resourcefulness in dealing with vendors; Tact and courtesy; Integrity.

MINIMUM QUALIFICATIONS: EITHER

(A) Graduation from high school or possession of a high school equivalency diploma, and two (2) years of clerical experience assisting in purchasing activities of a moderately large-scale establishment for a wide variety of equipment and supplies, including or supplemented by one year of education or experience in data entry;

OR

(B) An equivalent combination of training and experience as defined in (A).

NOTE: Additional education beyond high school may be substituted for

Clerical experience on a year-for-year basis up to one year only;

Additional appropriate experience beyond two (2) years can be

Substituted for high school on a year-for-year basis.

Job Type: Full-time

Pay: $19.47 - $27.35 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $19 - $27