Administrative Assistant II - Fire

As an Administrative Assistant II in the Fire department, you will perform a variety of highly responsible, complex and confidential administrative duties requiring knowledge of department and City procedures and policies. Additionally, this role provides information and assistance to City personnel, agencies and the general public.

The ideal candidate for this role must possess excellent organizational, communication, and technical skills, as well as the ability to manage multiple projects simultaneously. The candidate should also demonstrate a commitment to public service and the ability to work effectively in a fast-paced, dynamic environment.

Essential Functions

Additional job functions may vary due to department or City needs/requirements. Assignments may include but are not limited to:

• Provide clerical/bookkeeping support to the department.
• Compose, type, edit and proof correspondence, documents, reports, memoranda, legal documents, deeds, contracts, and minutes or materials.
• Screen incoming calls, mail and visitors providing general and specialized information regarding established department, division or City services and resolve problems or complaints within the scope of authority.
• Maintain excellent public relations through communication with the public, other departments and agencies.
• Function as clerk to commissions related to assigned department.
• Assist in the development of office forms, procedures, records and filing systems.
• Prepare and process department invoices and petty cash requests.
• Process time records and absence reports.
• May provide information and assistance in the development of the department budget, track, research and compile expenditure information.
• Setup and maintain detailed records for assigned area of department utilizing computerized and manual recordkeeping systems to assure accurate and reliable records and reports, some of which may be subject to audit/review.
• Enter and compile data from a variety of sources and prepare reports as directed which may involve statistical calculations and tabulations.
• Maintain assigned logs and indices to ensure accurate records.
• Enter data and generate reports for management information and review.
• Maintain a follow-up system on reports or actions that are required on a periodic and routine basis.
• Coordinate or participate in the coordination of various inter-departmental and public matters such as coordinating schedules, facilitating and scheduling meetings, providing notification and documentation.
• Maintain calendars and schedule appointments for staff.
• Arrange and coordinate meetings for boards and committees.
• Arrange local or out-of-town reservations for conference, transportation and lodging.
• Research and prepare various requests that may include scheduling of public hearings, dissemination of pertinent information to appropriate parties and preparation of Council Agenda item information.
• Assist in the administration of projects and facilitate meetings. Ensure project documentation and archives are complete and accurate, and kept in compliance with State laws. Interface with auditors from multiple State agencies
• Attend meetings after normal business hours.
  

Other Job Functions

• Performs other related duties as assigned.
  
  

Position Qualifications

EDUCATION AND EXPERIENCE:

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills and abilities required to perform the job.

• High school diploma or G.E.D.
• Three (3) years of secretarial/administrative assistant experience.
• This position is subject to an extensive background investigation (drug use history, criminal convictions, personal history statement, etc...), which requires candidates to submit a personal history statement, linked here. This will be requested to be completed if you are chosen to move forward in the recruitment process.
  
  

Preferred Qualifications

• Previous municipal experience
• Media publications
• Event coordination
• Website management and e-publications
  
  

Licenses, Ceritifcations, And Other Requirements

Certain licenses and certificates, if required, may be acquired on the job as agreed upon by the City and employee. Subject to change based on operational needs.

• Valid Washington State driver license.
  
  

The Following Requirements Will Be Determined Based On Assignment

• Certified Ambulance Billing Coder
• Notary Public
  
  

Supplemental Information

Safety/Work Conditions:

Duties are performed in an office environment while stationed at a desk using a computer. Office environment may be fast paced with frequent interruptions. May be required to lift office supplies in excess of 20 pounds.

COMPREHENSIVE BENEFITS PACKAGE: The City offers a full benefits package for the employee and all eligible dependents covered at low premiums including:

• Medical coverage available at tiered monthly rates based on plan selection and coverage level. Dental coverage is available at $11.59/month and vision coverage at $6.54/month.
• Basic life insurance paid for by the City and employee sponsored supplemental life insurance.
• 12 days of vacation accrual during the 1st year of employment and 12 days of sick leave which are available for use upon accrual.
• 10 holidays, plus each employee receives 1 floating holiday each year.
• Washington State Department of Retirement Systems (DRS), which offers a guaranteed monthly benefit once vesting criteria has been met.
• In addition to DRS, employees may also contribute to a 457 Deferred Compensation Plan, that offers a pre-tax contribution of 4% from the City.
• Other benefits offered: Comprehensive Employee Assistance Program, Tuition Assistance, Flexible Spending Plan, Long-Term Disability, Aflac, and Flexible Schedule (per department approval).
  
  

If you're seeking a fulfilling career that allows you to contribute to a thriving community and grow both personally and professionally, the City of Pasco is the place for you.

Please call or text HR at (509) 545-3408 or email HR@pasco.gov, with questions regarding employment opportunities with the City of Pasco.

The City of Pasco is committed to supporting diversity and creating an inclusive environment for all employees.

If your experience does not exactly match each and every qualification, apply anyways! You may be exactly what we are looking for!