Library Assistant - Volunteer Coordinator - Part Time Temporary

Not eligible for all benefits, will accrue paid sick time

Pay: $19.50/hour

FLSA Status: Non-exempt

Deadline to Apply: 8/12/24

Job Description Position Summary:

Performs paraprofessional services in the Support Services area of Library operations. Assists Support Services Manager with overseeing volunteer services. Duties include but are not limited to recruitment, onboarding, scheduling, training, providing support and recognition, and expanding volunteer services.

Work Schedule:

• 19 hour per week position.

Essential Duties:

• Recruits, onboards, schedules, and trains volunteers.
• Provides ongoing support for current volunteers.
• Establishes and maintains effective working relationships with co-workers, volunteers, and customers.
• Creates and distributes quarterly volunteer newsletter.
• Assists with volunteer records management.
• Assists with planning and organizing Library volunteer events and special volunteer recognition functions.
• Assists with volunteer service expansion initiatives.
• Performs general clerical duties for supervisor; serves as receptionist; greets/directs volunteers; copies and collates materials for distribution.
• Compiles volunteer statistics; generates reports.
• Maintains various digital and paper files; performs data entry.
• Performs other duties as assigned.

Qualifications:

Education and/or Experience:

High school diploma or equivalent; one (1) year of full-time clerical level library or customer service/public relations/volunteer work; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

City Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external.

Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

Knowledge, Skills, and Abilities:

• Knowledge of working with and managing volunteers.
• Knowledge of office equipment.
• Knowledge of Microsoft office applications.
• Knowledge of the Dewey Decimal System.
• Knowledge of Library policies.
• Skill using computers in a Windows environment.
• Skill in preparing and maintaining accurate records, reports, and files
• Skill in communicating effectively both orally and in writing.
• Skill in interpreting and applying rules, policies, and procedures.
• Ability to establish and maintain effective working relationships with staff and volunteers.
• Ability to provide excellent customer service.
• Ability to learn and use integrated library software.
• Ability to follow verbal and written instructions.
• Ability to adhere to a structured schedule with established start/end times and break periods.
• Ability to exercise initiative, sound judgement, and discretion in performance of duties.
• Ability to analyze and facilitate resolution of problems.

Physical Demands and Working Conditions:

• Work is performed in a library environment and in community settings.
• Safely perform physically demanding duties involving repetitive standing, walking, reaching, bending, and stretching for long periods of time.
• Safely lifts, carries, and/or pushes materials including full book carts, book bins, and lifting tubs weighing up to 50 pounds.
• Clearly, concisely and effectively communicate in person and over the telephone.
• Safely operates a variety of standard office equipment including a computer, laptop and/or tablet PC, telephone, calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

• Drug screening
• Motor vehicle records check
• Criminal background screening

City of Prescott Contact Information

201 N. Montezuma Street, Suite 207

Prescott, AZ 86301

Email: hr@prescott-az.gov

Website: www.prescott-az.gov

Phone: 928-777-1410 / Fax: 928-777-1213