Procurement Analyst

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Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

Duties include but are not limited to

• Sourcing and Supplier Management
  • Identify, evaluate, and select suppliers, products, and services that align with office needs and procurement protocols.
  • Build and maintain productive relationships with suppliers to support long-term collaboration and performance improvements.
• Contract Negotiation and Management
  • Negotiate contracts with suppliers to secure competitive pricing and favorable terms.
  • Draft, review, and interpret contracts for approval by the General Registrar, ensuring compliance with city policies and legal requirements.
• Data Analysis and Reporting
  • Serve as the subject matter expert for post-election audits, analyzing data and producing detailed reports to ensure transparency and compliance.
  • Regularly provide comprehensive reports on spending, savings, invoices, and purchase orders to the General Registrar.
• Process Improvement and Protocol Modernization
  • Lead the effort to modernize internal procurement protocols by researching and implementing best practices, driving efficiency, and aligning processes with industry standards.
  • Collaborate with the City of Richmond’s Procurement Department and City Attorney’s Office to develop competitive bids and sourcing strategies.
• Strategic Planning and Cost Management
  • Develop and implement procurement strategies that optimize cost savings while meeting performance targets for supplier quality and service.
  • Monitor and manage inventory levels, ensuring appropriate supply availability and effective use of resources.
• Forecasting and Market Analysis
  • Forecast demand for products and services, monitoring price trends and adjusting procurement strategies to respond to market changes.
• Voter Registration Support
  • Assist the Voter Registration team with all aspects of voter registration and list maintenance as needed, ensuring seamless integration of procurement and operational functions.

Qualifications, Special Certifications and Licenses

Required Minimum Qualification

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field, or equivalent work experience.
• Proven experience in procurement, purchasing, or supply chain management, with a track record of sourcing and contract negotiation.
• Strong proficiency with data analysis, spreadsheets (Excel or similar), and reporting.
• Exceptional communication and interpersonal skills for collaboration with city departments, vendors, and team members.
• Detail-oriented with excellent organizational skills and the ability to manage multiple priorities.
• Knowledge of procurement best practices, competitive bidding processes, and contract management.

• Experience working within the public sector or government procurement.
• Familiarity with election operations, voter registration processes, or related compliance considerations.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Talent Acquisition Partner, Senior at (804) 646-4705 or by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans-We are an Official V3 Certified Company.

With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".

The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.