ADMINISTRATIVE ANALYST - BUILDING MAINTENANCE SERVICES

Duties may include, but are not limited to, the following:

• Perform research and statistical analyses on administrative, fiscal, personnel and operational problems; recommend appropriate actions based on analysis of gathered data.
• Compile materials and assists in the preparation of reports, manuals and publications.
• Participate in the design and implementation of new and revised programs, systems, procedures and methods of operation.
• Assist in departmental budget preparation and administration, purchasing activities and personnel-related operations; coordinate payroll activities including overtime reporting and paycheck troubleshooting; pre-audit requisitions for budget authorization and availability of funds.
• Develop and monitor control and reporting procedures.
• Assist in the identification and recommendation of computer software and hardware needs, acquisition/installation, application design and implementation and computer operation and maintenance.
• Assist in preparation of grant proposals for various programs and projects of the department or division; interface with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
• Review present and pending legislation to determine effect on organizational operations, and presents recommendations in verbal or written form.
• Lead and coordinate work projects of para-professional, technical, and administrative support staff.
• Assist in the coordination of departmental activities with other city departments and division, and with outside agencies.
• Represent the city in the community and at professional meetings as required.
• Respond to complaints and requests for information.
• May supervise technical and administrative support staff.

Recruitment Guidelines: 

Education: Equivalent to a Bachelor's Degree from an accredited college or university with major work in public or business administration or a closely related field. Additional professional experience may substitute for the required education on a year-for-year basis.

Experience: One year of experience as an Administrative Intern, Management Intern, or Management Assistant with the City of Riverside, or one (1) year of professional administrative experience. 

Necessary Special Requirement
Possession of, or ability to obtain, a valid, appropriate Class "C" California Motor Vehicle Operator's License.

Highly Desirable Qualification
Experience with staffing a Commission or Board. DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
 1) Completed Employment Application
 2) Completed Supplemental Questionnaire
 
PLEASE NOTE: FOR DIRECTIONS ON ATTACHING A DOCUMENT TO AN ON-LINE APPLICATION, OR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide).  

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:
If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment.  You will be notified via email of your status and provided with self-scheduling instructions.  Please check your email regularly following the closing date of this recruitment.

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.  
 
It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.  
 
Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.
 
NOTE:  The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards.   Candidates may reapply when there is a posting to establish an eligibility list.  

EDUCATIONAL REQUIREMENTS:
Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. 
 
Education obtained outside the United States (US) require one of the following options:

1. An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
2. An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. 

Salary : $66,456 - $89,052