What are the responsibilities and job description for the Community Service Officer position at City of San Fernando?
Summary
This Administrative Specialist III position provides a variety of senior level administrative and clerical support to the King County International Airport Maintenance section.
WHO MAY APPLY: This career service position is open to all qualified King County career service employees who are members of Local 117 Administrative Support Services bargaining unit and the general public. First consideration will be given to Local 117 Administrative Support Services bargaining unit members.
ADDITIONAL MATERIALS REQUIRED: Please include a cover letter and resume with your application. You can either copy and paste your cover letter and resume into the text resume section of the application or attach a file in the resume attachment section.
NOTE: Online applications are preferred. However, if you cannot apply online, go to agency.governmentjobs.com/kingcounty for other options.
If you mail your application, please send all required forms and materials to: Human Resources, Attn: Stella Wong, 201 S Jackson St, MS KSC-TR-0313, Seattle, WA 98104-3856. Application materials must be received by 5:00 p.m. on the closing date (Postmarks are NOT ACCEPTED). Applications not received at the location specified above may not be processed.
WORK SCHEDULE: This full-time position is non-exempt from the Fair Labor Standards Act and is overtime eligible. The standard workweek is Monday – Friday; 40hrs/week; 8hrs/day. Alternate shift work including weekends maybe required, depending on workload, projects and/or emergencies.
Job Duties
Duties include but are not limited:
The successful candidate for this position will have, as a minimum, experience with the use of relational databases, along with the following qualifications:
In addition to the qualifications set forth above, the most competitive candidates will have
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
This position requires a cover letter and resume. Please verify that you have attached these documents with your application.
What does your work experience include? Please check all that apply.
Have you ever worked in an airfield?
How many years of professional working experience as a front desk receptionist do you have?
Which computer programs are you proficient in using (intermediate or advance user)? Check all that apply.
If you check "Other" in question #5 , please list the software you have used.
07
Please describe your experience handling/prioritizing competing work requests you receive simultaneously, either: in-person, by phone or in writing. Please list your job title, employer and dates.
08
Do you have any knowledge of airfield practices and construction/maintenance procedures?
Do you have any experience working in a Maximo Asset and Service Management environment?
If you checked "Yes" to question number 9, please describe your experience in detail. Be specific and lists your job title and employer.
This Administrative Specialist III position provides a variety of senior level administrative and clerical support to the King County International Airport Maintenance section.
WHO MAY APPLY: This career service position is open to all qualified King County career service employees who are members of Local 117 Administrative Support Services bargaining unit and the general public. First consideration will be given to Local 117 Administrative Support Services bargaining unit members.
ADDITIONAL MATERIALS REQUIRED: Please include a cover letter and resume with your application. You can either copy and paste your cover letter and resume into the text resume section of the application or attach a file in the resume attachment section.
NOTE: Online applications are preferred. However, if you cannot apply online, go to agency.governmentjobs.com/kingcounty for other options.
If you mail your application, please send all required forms and materials to: Human Resources, Attn: Stella Wong, 201 S Jackson St, MS KSC-TR-0313, Seattle, WA 98104-3856. Application materials must be received by 5:00 p.m. on the closing date (Postmarks are NOT ACCEPTED). Applications not received at the location specified above may not be processed.
WORK SCHEDULE: This full-time position is non-exempt from the Fair Labor Standards Act and is overtime eligible. The standard workweek is Monday – Friday; 40hrs/week; 8hrs/day. Alternate shift work including weekends maybe required, depending on workload, projects and/or emergencies.
Job Duties
Duties include but are not limited:
- Organizes and operates the Airport’s work control center
- Receives, processes and follows up on maintenance service requests from internal and external customers' trouble calls, work orders requests, and data collection
- Gathers, inputs, and updates asset information into the airport’s Computer Maintenance Management System (CMMS); ensures that costs including labor and materials are associated with the correct asset
- Operates and maintains the airport’s CMMS including asset database, work order programs, costing and report generation
- Dispatches maintenance personnel using the work order system
- Provides design and set-up support for the future of the CMMS function, appearance and architecture
- Interprets established policies, codes, regulations and other relevant sources for compliance
- Manages compliance files such as NFPA fire system inspections and testing, hazardous waste reports, daily airfield inspection reports, etc
- Prepares cost reports for senior management review
- Maintains schedule calendars for airfield, building and trades managers
- Maintains decision record for CIP, safety, and other committee meetings
- Performs office administration functions including interoffice mail, stationary and supply ordering to ensure that all office equipment is stocked, filled and ready for use on a daily basis
- Develops and maintains multiple data bases such as key and core records wild life data base and other miscellaneous data bases etc
- Assists Fleet Management in fleet administration functions
- Other duties as assigned
The successful candidate for this position will have, as a minimum, experience with the use of relational databases, along with the following qualifications:
- Knowledge of general office policies, principles and practices
- Knowledge of basic accounting and mathematics
- Knowledge of proper English grammar, usage and spelling
- Skills in the use of office machines; calculators, printers, copiers and scanners, faxes, cameras, tape recorders, audio and video equipment and telephone systems
- Communication skills
- Organizational, analytical, and problem-solving skills
- Skills in the use of Microsoft Windows, Office, Access, Power Point, Publisher, Word and Excel
- Customer service skills
- Research skills
- Ability to repetitively lift up to 25 lbs in various positions (archiving and records management)
- Ability to type 40 word per minute
- Ability to effectively interact with senior and middle management and peers
- Ability to effectively interact with the public
- Ability to work both independently and as a team player
- Ability to follow oral and written instructions
- Ability to prioritize work load and adapt to changes in workload demands
- Ability to maintain confidentiality on sensitive matters
- Ability to follow through on assignments as directed
- Ability to have reliable and predictable attendance
In addition to the qualifications set forth above, the most competitive candidates will have
- Prior knowledge of airfield practices and construction/maintenance procedures
- Knowledge of airfield, building and fleet regulations
- Prior experience working with a Computerized Maintenance Management System (CMMS)
- Prior experience working in a Maximo Asset and Service Management environment
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
This position requires a cover letter and resume. Please verify that you have attached these documents with your application.
- Yes
- No
What does your work experience include? Please check all that apply.
- Organizes and operates the Airports work control center
- Receives, processes and follows up on maintenance service requests from internal and external customers trouble calls, work orders requests, and data collection
- Operates and maintains asset database, work order programs, costing and report generation
- Dispatches personnel with supervisor knowledge/approval as required to address preventative, corrective, and emergency repairs using the work order system
- Interprets established policies, codes, regulations and other relevant sources for compliance
- Develops tracking and filing systems to maintain data and files. Scan documents for electronic filing
- Prepares cost reports for senior management review and use in asset life cycle cost analysis
- Maintains schedule calendars for supervisor and applicable unit staff
- Performs office administration functions including interoffice mail, stationary and supply ordering to ensure that all office equipment is stocked, filled and ready for use on a daily basis
- Develops and maintains multiple data bases
- Provides support and back-up duties for applicable unit staff
- Maintains confidentiality on sensitive matters
- None of the above
Have you ever worked in an airfield?
- Yes
- No
How many years of professional working experience as a front desk receptionist do you have?
- No experience
- Less than 1 year
- 1 to 2 years
- 2 to 3 years
- 3 to 4 years
- 4 to 5 years
- 5 or more years
Which computer programs are you proficient in using (intermediate or advance user)? Check all that apply.
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Microsoft Project
- Microsoft PowerPoint
- Microsoft Outlook
- Computer Maintenance Management System (CMMS)
- Other
- None of the above
If you check "Other" in question #5 , please list the software you have used.
07
Please describe your experience handling/prioritizing competing work requests you receive simultaneously, either: in-person, by phone or in writing. Please list your job title, employer and dates.
08
Do you have any knowledge of airfield practices and construction/maintenance procedures?
- Yes
- No
Do you have any experience working in a Maximo Asset and Service Management environment?
- Yes
- No
If you checked "Yes" to question number 9, please describe your experience in detail. Be specific and lists your job title and employer.
- Required Question