Office Assistant (Talent Pool)

As the Office Assistant, you will: Under close to general supervision, perform basic office support activities for a department or program.

• Performs a variety of clerical and receptionist duties in support of a department or program.
• Respond to informational inquiries, provide information, or refer questions to appropriate City staff.
• Greets visitors following established office protocol.
• Answers single or multi-line phones, routes calls, and records/distributes messages.
• Schedules and coordinates meetings, travel arrangements, and appointments as required.
• Prepares correspondence, memoranda, forms, and/or other materials.
• Participates in preparing and distributing agendas and/or meeting materials.
• Records, transcribes, and distributes meeting minutes.
• Prepares documentation and maintains specialized records of departmental operational activities (e.g., invoices, purchase orders, permits, citations, equipment inventories, time and attendance records, financial/budget information, etc.)
• Orders office/operational supplies as needed (e.g., janitorial supplies or automotive parts).
• Transports materials and supplies to and from the City and offsite locations, such as banks, the Post Office, City Hall, and Yuma as directed.
• Copies/collates documents and distributes them to appropriate parties.
• Stamps, sorts, and distributes incoming mail and prepares outgoing mail.
• Locates and retrieves files or documents; performs data entry and routine file maintenance.
• Performs routine maintenance and service of office equipment and contacts repair personnel as required.
• May prepare and post notices for meetings, work sessions, public hearings, etc.
• Performs related duties as assigned.

Posses the knowledge of:

• Standard office practices, procedures, and equipment.
• Manual and/or automated filing procedures and file maintenance.
• Data entry and verification procedures.
• Business English, punctuation, grammar, and spelling.
• Rules, regulations, policies, and procedures applicable within the department

Posses the ability to:

• Keyboard speed of at least 50 wpm. 
• Excellent communication skills; reading, and writing.
• A valid Arizona driver’s license at the time of appointment and must be maintained throughout employment. 
• Residency within 25 miles of San Luis and within the US.

• Residency within 25 miles of San Luis within the US.

• Bilingual in English and Spanish.

Desired/Preferred:

• Associate degree. 

• San Luis residency.
  
  

Salary : $15