Payroll technician

The current vacancy is in the Finance Department. The eligibility list established from this open and promotional recruitment may be used to fill other Payroll Technician vacancies during the life of the list.

The eligibility list established from this recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resources Director.

Under general supervision, the Payroll Technician accurately processes all City employee earnings, benefits and tax-related information in a timely manner;

compiles and maintains a variety of payroll and benefit records and reports; and performs related work as required.

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.

Recruitment #25-026

Selection Timeline : (The following process may be changed as deemed necessary by the Human Resources Director.)

On Thursday, 10 / 10 / 24 recruitment will close. All application materials must be received by the Human Resources Department by 5 : 00 pm;

postmarks are not accepted. To apply, submit :

Application - online application only. Resumes are not accepted in lieu of filling out the application form completely.

Click the Apply button to begin the online application process.

Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position.

Any work experience described here must also be included in your employment history on the main application.

Week of 10 / 14 and 10 / 21 / 24 : Applications will be competitively screened based on the minimum qualifications for this position.

Candidates will be notified of their status in the recruitment once all applications have been reviewed. Candidates with qualifying applications may be invited to test to evaluate their skills for this position.

Interviews : The department is very motivated to interview and testing and interviews will be scheduled for top qualified candidates as soon as application review is complete.

May include, but are not limited to, those duties listed below.)

• Reviews, verifies, and processes time and payroll records to prepare payroll in compliance with Federal, State, City policies, procedures, regulations and City Memoranda of Understanding.
• Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, retroactive pay, wage garnishments, workers compensation award adjustments, long term disability and final paychecks and pay-offs based on appropriate provisions;
• maintains employee records for voluntary and non-voluntary deductions; verifies pay rate changes, cost of living adjustments, incentive and / or premium pay, and benefit withholding;

and prepares payroll checks and wire transfers; researches and processes unclaimed checks.

Reconciles and prepares State and Federal payroll taxes including tax deposits, quarterly reports, annual reports, and W-2’s;

tax restatements and re-filings; and reconciles and prepares payments for benefits and insurance.

• Computes, controls and records information relative to employee leaves such as vacation, sick, and holidays.
• Computes and processes claims for payment and prepares related reports relative to benefits and other contributions by the City on behalf of employees such as retirement and insurances;

retains records of such payments.

Prepares billings and correspondence for employees on leave; calculates supplementation payments for retirees enrolled in the City's health plan as well as COBRA recipients;

accepts payments and deposits into revenue accounts.

• Responds to in-person, phone and mail inquiries and information requests from City employees, supervisors and managers, insurance carriers, federal and state agencies and others with regard to compensation, leaves, claims, taxes, retirement and other issues related to payroll functions and established MOU interpretation.
• Maintains, audits, verifies and reconciles a variety of reports, journals, or related fiscal data; balances data to various general ledger accounts, registers, journals, and logs according to established accounting techniques and procedures.
• Assists with special projects as required.
• Maintains payroll records and employee files.
• Performs other related duties that may be reasonably expected as part of this classification.

WORKING CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen;

and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following :

Education and Experience :

• High school degree or equivalent; and
• Three years of paraprofessional accounting experience which includes one year of payroll and / or benefits processing.

Knowledge :

• General accounting practices, procedures, laws, rules and regulations related to the processing and recording of payroll and employee benefits.
• Computerized accounting and finance systems related to finance and payroll processes; other computer applications related to work, including word processing and spreadsheet software.
• Payroll reporting and payment requirements of various State and Federal agencies and benefit providers.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of auditing payroll documents.
• Modern office practices, methods, and computer equipment.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Abilities :

• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures of accounting, payroll processing, employee record-keeping functions, basic employee benefits processes, and Memoranda of Understanding.
• Review, post, balance, reconcile, and maintain payroll and other financial data.
• Maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues.
• Compose correspondence and reports independently or from brief instructions.
• Establish and maintain a variety of record-keeping systems.
• Research payroll and related accounting records and files.
• Make accurate mathematical and financial computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Licenses and Certificates N / A

• Finance Manager
• Accounting Services Supervisor
• Payroll Technician
• Accounting Assistant II
• Accounting Assistant I

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Last updated : 2024-10-05