Bid & Contract Analyst

Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about Scottsdale.

The application and supplemental questions are an integral part of the selection process, and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

About the Position:   Performs professional level purchasing tasks associated with managing the competitive solicitation process for complex and often high-profile formal solicitations. The position includes oversight of the evaluation bid and proposal process, contact negotiations and the award process. This position includes opportunities to work with department subject matter experts to solve supply chain challenges.

Selection Process:
Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process to include a panel interview and an assessment exercise. Successful candidates will receive a post-offer, pre-employment background screening to include:
• Fingerprinting
• Criminal Background screening for the past 7 years

Education and Experience

• Bachelor’s Degree in Supply Chain Management, Purchasing, Public or Business Administration or related field from an accredited educational institution. 
• Three years' experience in dealing with bid specifications, statements of work, requests for proposals and solicitations, contract formation and/or administration.
• An equivalent combination of education and job-related experience may substitute for the educational requirements on a year-for-year basis.

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

• Prepares and/or reviews  request for proposals and any resulting contracts with internal customer input to assure compliance with public procurement regulations.
• Reviews bid specifications and statements of work for compliance with public procurement regulations.
• Strategically develops evaluation criteria, negotiation efforts and awards for best business value.
• Reviews bid and contract selection evaluations and provides consulting services to evaluating teams.
• Approves and processes construction, commodity and service contract change orders and/or modifications.
• Consults with staff, vendors, and contractors to answer questions and resolves any contract challenges.
• Conducts bid/proposal openings and pre-bid conferences on job-sites located throughout Scottsdale.
• Prepares and completes file documentation in support of the contract award.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in a City office environment and may have ability to remote work.
• Travel to/from meetings and various locations.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation.  Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Salary : $60,216 - $87,526