What are the responsibilities and job description for the Accounting Technician III - BU position at City of Seattle?
The City of Seattle, Finance and Administrative Services Department (FAS) is seeking qualified applicants to join the Accounting and Budget Services (ABS) Division for an Accounting Technician III - BU positions.
The Accounting Technician III reports to the Principal Accountant and Shared Accounting Services AP Manager in the Finance & Budget Services (ABS) Division. This position performs a full range of Accounts Payable (AP), Purchase Order (PO), Credit Card (CC) and related Asset Management (AM) functions. The position serves as lead over a team of four Accounting Technician IIs in the preparation, operation, maintenance, and reconciliation of accounting transactions; ensuring a high level of customer satisfaction while maintaining the integrity of systems and complex set of accounting records. The Accounting Technician III position requires working knowledge and good judgment of the City and departmental manuals, guidelines, procedures, contracts, and ordinances.
ABOUT US
FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.
The 450-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—coordinating logistics and emergency management and making sure minority-owned businesses can equitably compete for City contracts. FAS is a collaborative workplace with collective accountability to promote equity, respect, civility, integrity, inclusiveness, and fairness for all employees.
Three (3) years of previous accounting and/or bookkeeping experience, or one (1) year work experience as an Accounting Technician II.
(Or a combination of education/experience/training which provides an equivalent background required to perform the work of the class.)
Desired Qualifications:
Application Process
For optimal consideration, please include a cover letter and resume with your application. We encourage you to use your cover letter to discuss why you want to do this work and how you meet the qualifications for the position. Your resume should summarize the talent, experience, knowledge, and skills you bring to this work.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Work Environment
This position requires a minimum of two days per week of onsite work. Overtime work may be required based on business needs. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with FAS policies.
Background Check: Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
Why work at the City of Seattle?
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans
The Accounting Technician III reports to the Principal Accountant and Shared Accounting Services AP Manager in the Finance & Budget Services (ABS) Division. This position performs a full range of Accounts Payable (AP), Purchase Order (PO), Credit Card (CC) and related Asset Management (AM) functions. The position serves as lead over a team of four Accounting Technician IIs in the preparation, operation, maintenance, and reconciliation of accounting transactions; ensuring a high level of customer satisfaction while maintaining the integrity of systems and complex set of accounting records. The Accounting Technician III position requires working knowledge and good judgment of the City and departmental manuals, guidelines, procedures, contracts, and ordinances.
ABOUT US
FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.
The 450-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—coordinating logistics and emergency management and making sure minority-owned businesses can equitably compete for City contracts. FAS is a collaborative workplace with collective accountability to promote equity, respect, civility, integrity, inclusiveness, and fairness for all employees.
- Perform a full scope of departmental AP/PO/CC/AM functions including:
- Create PO’s and process invoices, lease schedules, special payment requests, travel & training, employee cash advances, and petty cash by creating vouchers in PeopleSoft 9.2 (City Finance System); match source documents (PO, receipt, invoice); verify pricing for products, services, shipping/freight, audit encumbrances, and funds availability.
- Calculate invoice amount and discount, sales tax and use tax as appropriate.
- Ensure invoice coding is correct, resolve control group's out-of-balance errors, and prepare voucher or journal corrections.
- Review and reconcile travel and training account.
- Understand and apply payments correctly to the city’s procurement contracts and understand the interactions between the A/P system and the city’s contracting management system.
- Identify costs to be billed back to customer departments and prepare journal entries for interdepartmental billings.
- Manage and process commercial card transactions.
- Capitalize assets purchased through APPO system.
- Responsible for Use Tax reporting and Petty Cash reconciliation.
- Lead and responsible for the reconciliation of all FAS & SDEOs purchase orders against AP vouchers and budget encumbrance balances; reconciliation of AP transaction workflow and CC transactions against AP/PO, Project Costing, and General Ledger; and reconciliation of Lease Schedules and applicable AP transactions versus Assets Capitalization on a monthly and year-end basis.
- Lead Accounting Technician IIs with complex duties including researching and resolving complicated purchase order and payment inquiries; coordinate and lead in the maintenance of control records, files, and accounts.
- Lead Accounting Technician IIs to coordinate assignments, resolve complex problems, provide necessary instructions and guidance, monitor, and ensure proper work methods.
- Perform month end and year end closing processes. Prepare and review Vendor's transaction statements and specific management reports.
- Assist in the implementation of new accounting procedures and methods. Ensure transactions processed following the City's policies, guidelines, and procedures.
- Serve as a backup for accounting staff in the work group.
Three (3) years of previous accounting and/or bookkeeping experience, or one (1) year work experience as an Accounting Technician II.
(Or a combination of education/experience/training which provides an equivalent background required to perform the work of the class.)
Desired Qualifications:
- Highly motivated self-starter who works well in a continuously changing environment. Ability to perform independently, exercise judgment, and demonstrate solid problem-solving skills.
- Ability to estimate timelines and resources to accomplish a task, effectively monitor progress, and make frequent status reports. Strong organizational skills and attention to details.
- Results oriented, able to handle multiple priorities, takes pride in the accuracy, quality, and completeness of work, and success in a fast-paced environment with varied accounting responsibilities.
- Strong interpersonal and communication skills (both written and verbal). Ability to present complex material to varied audiences, to demonstrate excellent oral and written communication skills, and to lead a team effort to adapt to changing and expanding work requirements.
- Demonstrated excellent leadership skills and great coordination among team members. Commit and dedicate to daily work; Be responsible and accountable.
- Working knowledge of PeopleSoft financial system, Microsoft Office (e.g., Excel, Word, PowerPoint), and basic knowledge of using SQL queries.
Application Process
For optimal consideration, please include a cover letter and resume with your application. We encourage you to use your cover letter to discuss why you want to do this work and how you meet the qualifications for the position. Your resume should summarize the talent, experience, knowledge, and skills you bring to this work.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Work Environment
This position requires a minimum of two days per week of onsite work. Overtime work may be required based on business needs. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with FAS policies.
Background Check: Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
Why work at the City of Seattle?
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans
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