Clerical Assistant II (Part-Time)

Under supervision of Building Department Director or assigned staff, prepare documents for scanning, enter fields into identification metadata, then operate document imaging equipment to create quality electronic files or archives, and most importantly, verify image.  Images are to be stored according to the City’s Records Management Policy.  Troubleshoot and make adjustments to equipment when necessary.   Upmost discretion and care of historical and sensitive documents is required. 

• Sort relevant building permit documents contained in property files to prepare for scanning.
• Scan paper files, building plans, surveys, site plans, photographs, charts/graphs into electronic storage; correcting the color and manipulating the images as needed.
• Proficient attention is required to index the files according to existing file systems or the creation of new categories within the storage database.  Correct spelling is imperative.
• Image verification and metadata proofreading is expected and required.
• Maintain production area in neat and orderly condition.
• Provides assistance to other departments and the public in the gathering and relaying of information as needed.

• High school diploma or equivalent; 
• Supplemented by one-year progressive public relations experience. 
• Ability to understand and sort construction related documents for archival purposes.
• Background in building construction or similar. General knowledge of building permits, inspections, and plan documents preferred.

Mobility: constant use of keyboard; repetitive motion of wrists, hands, and fingers; sitting or standing for sustained periods of time; occasional bending or squatting; hand dexterity is needed to remove staples/metal fasteners.  Lifting: occasionally up to 10-25 pounds.  Vision: consistent use of overall vision; frequent reading and close-up work; occasional color and depth perception.  Dexterity:  requirement repetitive motion; frequent writing; frequent grasping, holding, and reaching.  Hearing/Talking: frequent hearing and talking, in person and on the phone.  Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.  Environmental: minimal exposure to noise.
Additionally, the following physical abilities are required: 

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Crouching: Bending the body downward and forward by bending leg and spine.
• Standing or Sitting: Particularly for sustained periods of time.
• Visual Acuity: Including color, depth perception, and field vision.

WORK ENVIRONMENT
Tasks may include exposure to adverse environmental conditions such as dirt, dust, pollen, wetness, humidity, fumes, temperature, and noise.

Salary : $17