What are the responsibilities and job description for the Deputy Clerk position at City of Shoreview?
Shoreview, Minnesota, a premier City in the north metro area of the twin cities seeks a dependable, strategic and detail-oriented candidate for its next deputy clerk.
This position supports city leadership, manages the city’s official records, and performs other clerk-related duties such as issuing business licenses and preparing city council packets.
This is a highly detailed position that requires strong organizational, creative, and customer service skills, as well as staying up to date on best practices.
Records management and data practices
• Establishes and administers a city-wide records management and data practices program and coordinates with departments to ensure compliance.
Creates and performs regular staff training on records management and data practices program and Laserfiche.
• Maintains official city records such as resolutions, ordinances, city code, public hearing notices, packets, and minutes. Uploads records to Laserfiche.
Oversees retention/destruction of records according to the adopted records retention schedule.
• Serves as the data practices responsible authority and compliance official pursuant to the Minnesota Data Practices Act. Responds to and tracks data
requests.
• Coordinates with staff members to maintain updates to city code.
City council and advisory boards
• Prepares and distributes city council agenda packets using the agenda management software. Completes tasks related to resolutions, ordinances, meeting minutes, and contracts after council action.
• Writes staff reports for city council action.
• Oversees advisory board membership. Notifies members of upcoming term expirations and works with staff liaisons to coordinate applications and appointment/reappointment process.
• Distributes packets for boards managed by administration.
Elections
• Serves as a liaison with Ramsey County for elections.
Licensing
• Manages business licensing for liquor, tobacco, cannabinoid, massage establishments, massage therapists, temporary liquor, and lawful gambling
Customer service
• Provides support to the city manager, assistant city manager, and city council
• Serves as Notary Public
• Assists the public and staff with providing/interpreting policies, procedures, ordinances, statutes, etc.
• Establishes and maintains good working relationship with the general public, city staff, elected officials, other agencies, vendors, contractors, and others
Processes and policies
• Remains current on best practices. Conducts research on policies, statutes, ordinances, procedures, etc. Recommends and implements changes as needed.
• Performs other job-related duties as assigned.
This list is not intended to include all essential job functions, but is representative of the typical job duties.
Note: This position requires regular and reliable attendance, the ability to concentrate and manage multiple priorities, attention to detail and organization, ability to use initiative and exercise good judgment, strong customer service skills, and the ability to work well with others.Minimum Qualifications
• High school diploma or equivalent
• Two years of paid experience working in a professional office or customer service setting
• Two years of paid experience working in records management and data practices
• Experience in Microsoft Word and Excel
Desired Qualifications
• Associates degree in business, office administration, or closely related field or certified municipal clerk designation
• Experience working in city or county government setting
• Experience in Google Workspace, Peak Agenda Management, and Granicus MediaManager
• Additional experience in records management and data practices
Hours: Typically, Monday – Friday, from 8:00 am - 4:30 pm
SUPERVISION OF OTHERS: None
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Employee is frequently required to sit, talk, listen and hear; continuously use hands/fingers dexterously; and on occasion reach with hands and arms, stand, walk, stoop, kneel and/or crouch in the performance of the job. Exerting up to 10 lbs. pounds of force periodically and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Duties of the job are primarily administrative in nature performed in an office environment. The physical and environmental hazards and risks associated with the job can be characterized as minimal. In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer.
This position supports city leadership, manages the city’s official records, and performs other clerk-related duties such as issuing business licenses and preparing city council packets.
This is a highly detailed position that requires strong organizational, creative, and customer service skills, as well as staying up to date on best practices.
Records management and data practices
• Establishes and administers a city-wide records management and data practices program and coordinates with departments to ensure compliance.
Creates and performs regular staff training on records management and data practices program and Laserfiche.
• Maintains official city records such as resolutions, ordinances, city code, public hearing notices, packets, and minutes. Uploads records to Laserfiche.
Oversees retention/destruction of records according to the adopted records retention schedule.
• Serves as the data practices responsible authority and compliance official pursuant to the Minnesota Data Practices Act. Responds to and tracks data
requests.
• Coordinates with staff members to maintain updates to city code.
City council and advisory boards
• Prepares and distributes city council agenda packets using the agenda management software. Completes tasks related to resolutions, ordinances, meeting minutes, and contracts after council action.
• Writes staff reports for city council action.
• Oversees advisory board membership. Notifies members of upcoming term expirations and works with staff liaisons to coordinate applications and appointment/reappointment process.
• Distributes packets for boards managed by administration.
Elections
• Serves as a liaison with Ramsey County for elections.
Licensing
• Manages business licensing for liquor, tobacco, cannabinoid, massage establishments, massage therapists, temporary liquor, and lawful gambling
Customer service
• Provides support to the city manager, assistant city manager, and city council
• Serves as Notary Public
• Assists the public and staff with providing/interpreting policies, procedures, ordinances, statutes, etc.
• Establishes and maintains good working relationship with the general public, city staff, elected officials, other agencies, vendors, contractors, and others
Processes and policies
• Remains current on best practices. Conducts research on policies, statutes, ordinances, procedures, etc. Recommends and implements changes as needed.
• Performs other job-related duties as assigned.
This list is not intended to include all essential job functions, but is representative of the typical job duties.
Note: This position requires regular and reliable attendance, the ability to concentrate and manage multiple priorities, attention to detail and organization, ability to use initiative and exercise good judgment, strong customer service skills, and the ability to work well with others.Minimum Qualifications
• High school diploma or equivalent
• Two years of paid experience working in a professional office or customer service setting
• Two years of paid experience working in records management and data practices
• Experience in Microsoft Word and Excel
Desired Qualifications
• Associates degree in business, office administration, or closely related field or certified municipal clerk designation
• Experience working in city or county government setting
• Experience in Google Workspace, Peak Agenda Management, and Granicus MediaManager
• Additional experience in records management and data practices
Deadline: Open until filled. First consideration given to applications received by
Thursday, December 28, 2023.
Hours: Typically, Monday – Friday, from 8:00 am - 4:30 pm
SUPERVISION OF OTHERS: None
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Employee is frequently required to sit, talk, listen and hear; continuously use hands/fingers dexterously; and on occasion reach with hands and arms, stand, walk, stoop, kneel and/or crouch in the performance of the job. Exerting up to 10 lbs. pounds of force periodically and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Duties of the job are primarily administrative in nature performed in an office environment. The physical and environmental hazards and risks associated with the job can be characterized as minimal. In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer.
The City of Shoreview is an Equal Opportunity Employer. We are committed to building a
culturally diverse workforce and encourage all qualified candidates to apply.
Salary : $30 - $37
DEPUTY SHERIFF
City of Isanti -
Cambridge, MN
