What are the responsibilities and job description for the Records Specialist position at City of Tomball?
The Records Specialist performs a variety of administrative tasks for the City Secretary's Office. This position will process Texas Public Information Act Requests (TPIA); organize, manage, and coordinate the City Secretary's Records Management Program; and provide other administrative support to the City Secretary's Office.
ESSENTIAL JOB FUNCTIONS:
- Provide information for public regarding open records and laws.
- Scan all pertinent office documentation, index, file, organize physical and digital files and assist with records retention.
- Define and categorize records according to their accessibility and relevance to retention and use in consultation with the City Secretary
- Ensure all files and data are protected.
- Responsible for the care and organization of storage facilities and equipment; including keeping a map designating records locations, tracking storage capacity, and keeping stock of associated supplies; and production of files or records upon request.
- Respond to complex customer services inquiries through answering telephone calls, e-mails or face-to-face communication, direct calls and inquiries to appropriate personnel.
- Assist with destruction of records under the Texas State Library Retention Schedules; programs and events; and ordering of supplies.
- Assist with election duties (includes some evening and weekend hours).
- Provide general clerical support for the department.
- Report family violence data to State.
- Establish and maintain a variety of office and Department files.
- Perform a variety of special studies and prepares reports.
- Check letters, reports, records, and other items for accuracy, completeness, and compliance with established standards.
- Function as a notary public.
- Ensure RMS compliance.
- Participate in TLETS and Juvenile audits.
- Other duties as assigned.
QUALIFICATIONS:
- High school diploma or equivalent. Course work in law enforcement is desirable.
- Two to three years of work experience in a related field.
- Notary Public or ability to obtain within six months of hire.
- Current and valid Texas Driver's License with driving record that meets City guidelines required.
- Completion of GARA Certificate Program within one year of hire date.
- TLETS, TCIC/NCIC and CJIS training will be required to be completed within 6 months of hire. Depending on the needs of the City, additional licenses and certifications may be required.
SALARY:
- Hiring Range: $40,097 - $42,102
- Salary Range $40,097 - $54,249
Salary is dependent on experience and qualifications
Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.
Salary : $40,097 - $42,102