Staff Assistant

This is a hybrid position in Chicago, IL.

Schedule: Full-Time | Monday-Friday

Location: Hybrid | Downtown Chicago, IL

Duration: Long-Term Temporary, with strong potential for conversion

Pay Rate: $55,000 - $60,000 salary

Our client, a national nonprofit medical association based in Chicago, is looking for a Staff Assistant to join their team! This role will support operations and administrative staff, as assigned by supervisor.

RESPONSIBILITIES:

• Provide administrative support for operations administration, and other staff, as assigned by supervisor
• Prepare and submit necessary expense reports
• Responsible for making travel arrangements, maintaining calendars, and scheduling meetings with internal and external colleagues for assigned leadership staff
• Support project managers and related staff in executing agreements with external vendors efficiently and accurately throughout the contracting process
• Establish working relationships with colleagues and external organizations to ensure efficient handling of agreements, payments, and communications
• Provide backup services and assistance as needed to other administrative staff
• Support the Director of Content Strategy with tracking and reporting metrics to inform strategies
• Process payments when invoiced for services acquired through agreements
• Assist with maintaining database of contracts to track expiration dates, payment due dates, and other historical data

CANDIDATE PROFILE:

• Bachelor’s degree strongly preferred
• 3 years administrative experience
• Strong interpersonal skills with the ability to interface effectively with people of varying disciplines and expertise
• Demonstrated ability to effectively manage time, prioritize work, and multi-task across many assignments
• Detail and task-oriented, with the ability to function effectively under tight deadlines, high workload, and execute deliverables on time and effectively as a team member
• Demonstrated ability to independently undertake and complete complex and detailed administrative projects
• Excellent business writing skills and a demonstrated understanding of business methods and administrative systems
• Strong sense of confidentiality and a demonstrated ability to exercise discretion and make independent judgments

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

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