What are the responsibilities and job description for the Accounting Aide - Parks position at cityofarlington?
JOB SUMMARY:
Under general supervision, coordinates contract
specifications and internal/external studies; maintains and improves upon the financial reporting system that tracks project budgets and expenditure activities; compares
information that includes forecasting and/or current analysis of Planning Division's budgets; and, assists management
with various administrative functions.
ESSENTIAL FUNCTIONS:
- Assist in the management of various administrative functions of the Planning Division, such as, personnel (employment and payroll), annual and monthly budget, office operations, and record management.
- Maintain and improve upon a financial reporting system that tracks project budgets and expenditure activities for multiple ongoing construction projects and generate simple to complex reports and comparative information that includes forecasting and/or current analysis of the Planning Division's bond, park fee, general fund and capital maintenance program budgets.
- Coordinate contract specifications and documents for procurement of supplies and materials, capital items, and professional services.
- Coordinate internal and external studies which may include and analysis of historical information, benchmarking and customer information and report findings and recommendations in an effort to assist managements in decision making.
- Oversee the ongoing maintenance and data entry of a formal asset tracking, control, and inventory database system.
OTHER JOB FUNCTIONS:
- Assist in the planning, coordination and preparation of the division's annual operating budget process.
- Administer local, state, and federal grants.
- Work and navigate proficiently with a variety of computer software programs, such as Microsoft: Excel, Word, Access and PowerPoint, Quicken, etc.
- Work effectively with the public and city staff to address inquiries for information, assistance, and resolution of complaints.