Payroll Coordinator Fire

JOB SUMMARY:
Under general supervision, the Payroll Coordinator is responsible for managing and administering all payroll functions for the Fire Department. This includes ensuring accurate payroll processing, maintaining thorough records, and ensuring compliance with city regulations and labor laws. The Payroll Coordinator works closely with Human Resources and Finance departments to streamline processes and improve payroll workflows, contributing to the overall efficiency of payroll operations.

ESSENTIAL JOB FUNCTIONS:

• Serve as the primary payroll timekeeper for Fire Administration, Fire Training and Resource Management; reviews the timekeeping and scheduling for Fire Operations and Fire Prevention.
  
  • Process payroll for employees working various shift schedules, ensuring all 8-hour, 10-hour, and 24-hour shifts.
    
• Train and support payroll schedulers on time and attendance policies and communicate updates or changes to the payroll system to ensure accurate data entry and payroll processing.
  
• Perform regular audits of payroll data to ensure the accuracy and integrity of employee compensation, including base salary, overtime, leave balances, salary continuation, and special assignment pays.
  
  • Address any discrepancies or issues related to pay adjustments, providing necessary documentation or corrections.
    
• Provide payroll-related insights and projections to assist in the preparation of budget reports for the City Manager’s Office.
  
  

OTHER JOB FUNCTIONS:

• Safeguard sensitive employee information by ensuring all personnel files are securely stored and access is restricted to authorized personnel only.
  
• Sort and categorize incoming mail, including general
• correspondence, packages, and deliveries.
  On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.