What are the responsibilities and job description for the Conference Planner -- CONFERENCE EXPERIENCE REQUIRED position at Civica Associations Conferences & Exhibitions?
The Conference Planner will manage, execute, and collaborate with key stakeholders from various associations to plan events that increase member engagement and generate financial security for the associations.
MULTI-TRACK, MULTI-DAY CONFERENCE PLANNING EXPERIENCE IS REQUIRED FOR THIS POSITION: You must have previous experience specifically planning conferences. General event experience (galas, fundraisers, trade shows) and Venue experience (hotels, event centrers, etc.) are not on their own acceptable.
This is a remote position.
In this role you will...
- Manage national, regional, and state association meetings, conferences, trade shows, special events.
- Collaborate with association committee members/volunteers to ensure deliverables per scope of project.
- Work with the internal team on end-to-end planning and management as aligned with scope of project.
- Learn and maintain a working knowledge of clients’ business practices and ongoing needs.
- Look for ways to improve services and innovations for clients.
- Manage sourcing, RFP’s and contract negotiations on assigned clients.
- Attend industry events, trade shows, and conferences.
Education and Experience...
- Bachelor’s degree or a combination of education and related work experience.
- Minimum 5 years of experience in conference and event management required.
- Budget management required.
- Sourcing experience required to include RFP builds, negotiating skills, and contracting.
- Experience with MS Office including Teams, software for registration, exhibitor management, and speaker management required (flexible on platforms).
- Experience with exhibitor and sponsor fulfillment.
- Experience with trade show management.
- Experience in multi-client setting preferred, not required.
- CMP preferred, not required.
- Experience managing staff preferred, not required.
Skills and Abilities...
- Ability to thrive in a fast-paced environment.
- Ability to work on multiple clients at a given time to meet client deliverables.
- Organizational skills with ability to coordinate details in a logical process.
- Detail oriented with the eye to conduct quality checks on documents such as contracts, communications to client/attendees/exhibitors/sponsors, forms such as call for speakers, sponsor prospectus, etc.
- Prepare budgets, manage expenses, make recommendations, be able report on budget throughout the planning phases, and develop post-conference reports.
- Maintain a flexible schedule to accommodate travel for site visits, planning visits, onsite management, networking, and professional development.
- Ability to work effectively with many stakeholders of differing communication styles.
Benefits:
- Corporate culture of freedom & responsibility: generous vacation, flexible hours, opportunity to telecommute.
- Compensation commensurate with experience.
- Employees who work a year or more receive an economic interest in the company (expires if you leave our employ).
- Health insurance & company-funded Health Savings Accounts.
- Vision coverage.
- Dental coverage.
- Partial cell phone reimbursement.
- 401k
- Up to two industry membership dues paid annually.
- Company support of the cost of attending educational programs, as approved by a manager.
Civica Associations Conferences & Exhibitions -- http://www.civicamanagement.com -- is a medium-sized, innovative association management company, with clients in many sectors, including health care, education, and public safety. We are a fast-paced office, expanding, and need additional support to help us manage and deliver the highest level of service to our clients.
Civica is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
