Administrative Assistant I: Early Learning

Administrative Assistant I, Early Learning Department
Location: Clackamas Early Learning Center - 13435 SE 97th Ave, Clackamas, OR 97015
Schedule: 7.5 hours per day/ 5 days per week/ Year Calendar
Find your "why" with Clackamas ESD
At Clackamas Education Service District, our mission is to lead, serve and innovate for learning. Clackamas ESD provides services in early learning, special education, technology and teacher/staff support to Clackamas County school districts. We ensure students and families in all of our communities — big and small — have access to equitable education services. Learn more.

About the program:

About this position:
The Administrative Assistant I provides secretarial and clerical support to the assigned program, including the maintenance and organization of physical and digital information, records, reports and/or supplies. The position assists in arranging, scheduling and documenting services and regularly communicates with school district and community contacts, requiring use of discretion, tact, diplomacy and judgment. *The Administrative Assistant I position at Heron Creek or Clackamas Early Learning Center are school-based positions not located in the central office.

Essential functions:
Communication:

• Represents CESD in a professional manner in all communications
• Determines and communicates the priority of phone calls, visitors, reports and correspondence with sensitivity and confidentiality
• Maintains confidentiality regarding all department matters
• Composes written correspondence for CESD as requested by the supervisor, including spreadsheets, forms and fliers
• Responds to inquiries and referrals from CESD school district personnel, partners and parents via phone, email or in person

Heron Creek and Clackamas Early Learning Center: This position requires composure and professionalism in an environment that involves some student management and responding to frequent interruptions

Data and Information:

• Follows all FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements
• Updates student and district records using the appropriate student information system
• Assists in maintaining an internal communication system ensuring administrative, instructional and support personnel are kept current with reliable information, appropriate timelines and necessary resources to meet state and federal reporting requirements

Heron Creek and Clackamas Early Learning Center: This position supports attendance procedures, including calling families

Organization:

• Fulfills staff requests for the procurement and/or storage of classroom supplies
• Maintains the neatness, organization and inventory of department or program materials
• Assists with meetings and special events as needed
• Assists in scheduling substitute and temporary employees for classrooms and arranging transportation for students and families

Minimum qualifications:

• Baseline Education/Experience:
  • High school diploma, GED or equivalent preparation
  • Recent experience with general office practices and procedures
• Physical/Technical Skills:
  • Experience using word processing, database and spreadsheet applications
  • Ability to apply program criteria and manage logistics to successfully complete assigned tasks
  • Ability to work independently and use initiative and judgment in accomplishing tasks with general instruction and guidance
  • Ability to manage time and other resources to handle multiple tasks simultaneously
  • Ability to coordinate assignments and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail
• Customer Service Skills:
  • Ability to use written and oral communication skills to explain policies, procedures and projects
  • Ability to interact with employees, clients and the public using discretion, tact, diplomacy and judgment to represent CESD in a professional manner
    

Preferred qualifications:

• Bilingual. Bilingual candidates must pass a language proficiency assessment at an intermediate high to advanced level per CESD guidelines to be eligible for bilingual salary placement
  

Salary: Range 13 of the the 2025-26 salary schedule. The printable version of the 2025-26 salary schedule has yet to be posted. Bilingual candidates for eligible languages (Spanish, Russian, Vietnamese, Cantonese, Mandarin, ASL) will be paid per Range 14 of the classified salary schedule. New hires are eligible to come in at up to Step 4 of the classified salary schedule, depending on experience. Range 13: $21.55 - $23.39 per hour. Range 14: $22.56 - $24.64.

New salary ranges listed below:

• Full medical, dental, and vision insurance with generous district-paid contribution (most employees pay $0 out of pocket to maintain health insurance coverage)
• Retirement through the Oregon Public Retirement System (PERS) includes pension and individual account program
• Paid time off, including paid holidays, sick leave, and other personal leave
• Opportunities to grow with us with generous professional development expense reimbursements
• Clackamas ESD covers the full cost of fingerprinting for new employees, saving you $82.50 - a benefit not offered by most other districts
• Read more about our benefits here

• Cover Letter
• Resume
• Completed application form