What are the responsibilities and job description for the Executive Administrator position at Clarity Innovations?
Clarity Innovations is a trusted national security partner, dedicated to safeguarding our nation's interests and delivering innovative solutions that empower the Intelligence Community (IC) and Department of Defense (DoD) to transform data into actionable intelligence, ensuring mission success in an evolving world.
Our mission-first software and data engineering platform modernizes data operations, utilizing advanced workflows, CI/CD, and secure DevSecOps practices. We focus on challenges in Information Warfare, Cyber Operations, Operational Security, and Data Structuring, enabling end-to-end solutions that drive operational impact.
We are committed to delivering cutting-edge tools and capabilities that address the most complex national security challenges, empowering our partners to stay ahead of emerging threats and ensuring the success of their critical missions. At Clarity, we are people-focused and set on being a destination employer for top talent, offering an environment where innovation thrives, careers grow, and individuals are valued. Join us as we continue to lead innovation and tackle the most pressing challenges in national security.
Responsibilities:
- Calendar Management: Manage the daily schedule, including appointments, meetings, and travel arrangements for the CEO and members of the ELT. Prioritize important matters and coordinate with internal and external stakeholders as necessary.
- Communication Management: Screen calls and emails, respond to inquiries on behalf of the CEO and members of the ELT. Draft and edit correspondence, and prepare presentations.
- Travel Coordination: Arranging travel logistics for the CEO and members of the ELT such as booking flights, accommodations, and ground transportation.
- Document Management: Prepare reports, memos, and other documents, ensuring accuracy and timely delivery.
- Meeting Coordination: Set meeting agendas, preparing materials, taking minutes, and following up on action items.
- Expense Reporting: Prepare, track and submit expense reports for the CEO and ELT members.
- Office Administration: Assist in ordering office supplies, managing filing systems, and coordinating with other administrative staff.
- Project Management: Assist the Chief of Staff with special projects as assigned by the CEO, including research, data collection, and follow-up.
- Confidentiality: Maintaining strict confidentiality regarding sensitive information.
Required Skills:
- Excellent communication skills, both verbal and written
- Strong organizational and time management skills
- Proficient in Microsoft Office Suite and other relevant software
- Detail-oriented with a high level of accuracy
- Ability to prioritize tasks and manage multiple demands
- Discretion and ability to handle confidential information
- Professional demeanor and strong interpersonal skills