Payroll Clerk

OFFICE OF THE CLERMONT COUNTY AUDITOR

The Clermont County Auditor's office is dedicated to ensuring transparency and accountability in public financial management. We provide essential services to the community, focusing on accurate financial reporting and compliance with governmental regulations.

Position Description/Title of Position: Payroll Clerk

Title of Immediate Supervisor(s): Deputy Auditor Financial Operations

Normal Working Hours: 8:00 a.m. to 4:30 p.m

Summary

As a Payroll Clerk at the Clermont County Auditor's office, you will play a vital role in managing payroll processes for county employees. This position is essential for maintaining accurate financial records and ensuring timely payroll disbursements.

Job Description and Worker Characteristics:

Processes biweekly and special payroll cycles by working closely with the payroll clerk(s) to monitor progress and provides input to the Deputy of Financial Operations.

Assists the payroll clerk(s) with problem solving related to computer system functions.

Requires an in depth knowledge of the functions and responsibilities of the Accounting & Payroll Department.

Verifies completeness and accuracy of payroll reports submitted by county departments.

Requires the ability to perform basic mathematical functions with a high degree of accuracy, efficiency and attention to detail.

Performs data entry on a biweekly basis to produce payroll reports which are electronically transmitted to banking institutions as well as which generate payroll checks and check stubs for disbursement by the department.

Requires the skillful operation of applicable computer systems and software.

Reconciles year to date and payment balances of employee deductions, withholding and employer charges.

Posts payroll related journal entries in the computer payroll system.

Requires the ability to perform mathematical operations and use general problem solving skills.

Maintains files of employee insurance applications and payroll deduction authorizations by verifying insurance qualifications and listings and updating termination and new hire notices.

Employee must possess a through knowledge of the computer payroll system and the ability to follow detailed instructions in both written and verbal form.

Requires the ability to read and comprehend common vocabulary and accounting terminology.

Maintains electronic employee files.

Performs record retrieval of historic payroll information and prepares reports relevant to such information upon request.

Requires the ability to organize documents in alphabetical, numerical or chronological order with reliable accuracy.

Responds to requests for payroll related information received via phone, in writing or in person in accordance with established department policy.

Requires the ability to interpret instructions in written or verbal form and an overall familiarity with the responsibilities of the department.

Any and all other duties as may be required or assigned. Requires knowledge of general office practices and procedures.

Employee must exhibit evidence of the major worker characteristics noted above.

Responsibilities

• Process payroll for county employees accurately and on time.
• Maintain employee records within the payroll system.
• Perform account reconciliations to ensure accuracy of payroll data.
• Assist with tax reporting and compliance related to payroll.
• Handle inquiries regarding payroll discrepancies and resolve issues promptly.
• Support accounts payable functions as needed, including processing invoices.
• Utilize financial software for reporting and data analysis.

Requirements

• Proven experience in payroll processing or related field is preferred.
• Strong knowledge of payroll processing software.
• Familiarity with tax regulations and compliance requirements.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality.
• Minimum Associates Degree with related experience

If you are detail-oriented and passionate about public service, we invite you to apply for the Payroll Clerk position at Clermont County Auditor's office today!

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have any governmental experience?

Education:

• Associate (Required)

Experience:

• Accounting/Payroll: 2 years (Preferred)

Ability to Commute:

• Batavia, OH 45103 (Required)

Work Location: In person

Salary : $40,000 - $45,000