What are the responsibilities and job description for the Office Manager position at Cobalt Cattle Company LLC?
Overview: Manages a variety of general office activities by performing the following duties personally or through the assistance of others.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Organize office operations and procedures such as accounting, payroll, information management, filing systems, requisition of supplies and company assets, and other clerical services.
- Manage, lead, and develop all office employees.
- Interviews and train new employees through training, then plans, assigns, directs work.
- Directs supervisory responsibilities in accordance with company policies and procedures.
- Answer and forward incoming telephone calls.
- Month End Tasks:
- Complete inventory reconciliation and margin calculation and perform pricing changes.
- Run month end billing. Complete medicine inventory reconciliation.
- Post journal entry accruals.
- Scan in deposits.
- Oversee office productivity through proficient use of appropriate software applications.
- Formulate and/or maintain procedures for retention, protection, retrieval, transfer, and disposal of records.
- Assists Feed Yard Manager and Department Managers in developing annual budgets.
- Communicate with customers and outside vendors.
- Understand and ensure compliance with Cobalt Cattle Company HR policies and procedures.
- Provide needed support to management team.
- Perform new hire HR orientation for new Cobalt Cattle Company employees under the direction of the Cobalt Cattle Company HR Department.
- Evaluate personnel job performance as well as rewarding and disciplining employees, addressing complaints, and resolving problems.
- Monitor daily implementation of activities, projects, policies, and procedures; notice errors and gaps; keep detailed and accurate records; process paperwork promptly and follow up on important details.
- Provide consistent, clear work direction relative to current priorities; delegate and assign work based on employee skill, experience, and development needs; monitor work progress against goals; manage conflicting requirements; remove obstacles; instill a sense of urgency relative to task.
- Assist in weighing incoming and outgoing trucks carrying commodities during peak seasons.
- Assist with the office duties of other office personnel when they are not present.
- Comply with all OSHA/Safety procedures, rules, and regulations.
- Complete paperwork and update Turnkey with harvest commodity quantities and costs.
- Manage seasonal harvest employees.
- Other duties as assigned.
Competencies
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
- Ability to perform basic math functions and calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Accounting software and Internet software.
- Bi-lingual (English/Spanish) skills are a plus.
- Display consistent skills, behaviors, and attitudes congruent with the values and strategies of Cobalt Cattle Company; model high performing level of motivation, performance, and personal integrity that others strive to emulate; match actions and words.
- Understand the organization, strategic objectives, structure; work effectively within the organization to achieve results; work continuously to make linkages and build networks within the organization.
- Match resources, processes, and management style to the demands of the situation; preserve and develop productive capacity while accomplishing immediate and long-term objectives, concentrating on core business.
- Meet or exceed technical/functional expectations
- Communicate in an open, straight forward, honest, and respectful style.
- Create an environment that encourages and reinforces teamwork.
- Deal with others in an honest, ethical, and fair manner; act in ways that are consistent with beliefs: openly address conflicts when they arise; provide clear and appropriate reasons for decisions.
- Must be able to adapt to changes in the work environment.
- Must exhibit strong attendance/punctuality.
Supervisory responsibilities
- Supervise 1-3 office staff members.
Work environment
- While performing the duties of this job, the employee is occasionally exposed to airborne particles. The noise level in the work environment is usually quiet.
Physical demands
- Regularly required to sit and use hands to finger, handle, or feel.
- Frequently required to talk or hear.
- Occasionally required to reach with hands and arms.
- Must occasionally lift and/or move up to ten pounds.
- Specific vision abilities required by this job include close vision and ability to adjust focus.
Travel required
- Minimal travel for occasional training and/or meetings.
Required education and experience
- College degree, or 5 years industry experience and a complete knowledge of the cattle feeding industry.
- Previous Supervisory experience.
Competitive compensation and benefits including:
- 401K Company Match
- Health, Dental and Vision Insurance
- Life Insurance
- Paid Holidays
- Paid Time Off(PTO)
Work authorization/security clearance requirements
Cobalt Cattle Company participates in E-Verify. You must be authorized to work in the United States.
Affirmative Action/EEO statement
Cobalt Cattle Company LLC is an equal opportunity employer
Note: Specific statements in each section of this Job Description are not intended to be an all-inclusive explanation of work to be performed. They represent typical elements and criteria considered necessary to perform the job successfully. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. Employees are expected to perform any and all duties as assigned to the levels expected by management. This job requires regular and predictable attendance. The Employee’s signature below is only an acknowledgment of receipt and understanding of the job description and in no way alters the Employee’s “at will” employment, and neither implies nor constitutes a contract of employment for a definite period of time.
Cobalt Cattle Company participates in E-Verify. You must be authorized to work in the United States.
Affirmative Action/EEO statement
Cobalt Cattle Company LLC is an equal opportunity employer
Note: Specific statements in each section of this Job Description are not intended to be an all-inclusive explanation of work to be performed. They represent typical elements and criteria considered necessary to perform the job successfully. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. Employees are expected to perform any and all duties as assigned to the levels expected by management. This job requires regular and predictable attendance. The Employee’s signature below is only an acknowledgment of receipt and understanding of the job description and in no way alters the Employee’s “at will” employment, and neither implies nor constitutes a contract of employment for a definite period of time.