The Cochran Project Assistant complies and maintains records of Construction Project activities by performing the following duties. 

Cochran offers a competitive salary and a number of "top notch" benefits including, but not limited to: 100% employer paid Medical, Vision and Dental for the employee and 50% on their dependents, 401(k) and a generous PTO policy.   

The following are the duties associated with being a Cochran Project Assistant.  Other duties may be assigned.

1. Work with Project Manager as required for Preparation of monthly project billings, including tracking, schedule of values, pay applications, notice of right to lien, lien releases, vendor lien releases and other required compliance ensuring that such billings are completed, approved, billed internally and submitted correctly
2. Preparation of Work Order Service billings as needed per specific customer needs.
3. Enter required, budgets, phase codes, change orders and work orders.
4. Ensure accuracy to track and process group's time into the payroll system.
5. Creates and enters required billing rate templates.
6. Complete Job Set and Work Order up in Viewpoint and Files
7. Order and Maintain Insurance Certificates for Contracts
8. Issue Sub-Tier Subcontractor PO's or Subcontracts, insurance, lien release, certified payroll and any other compliance that may be required.   Work with Project Manager on payment approvals
9. Update A/R accounts & Collections in P/E on a regular basis.
10. Assist Accounts Receivable & Accounts Payable as required   
11. Certified Payroll / EEO compliance forms and Websites as required
12. Any other duties that may be required of the Admin / PA Team

To perform the job of Project Assistant successfully, an individual should demonstrate the following competencies.

1. Problem Solving – Identifies and resolves problems in a timely manner. 
2. Technical Skills – Strives to continuously build knowledge and skills.  
3. Customer Service - Responds promptly and politely to requests for service and assistance. 
4. Design – Demonstrates attention to detail.
5. Interpersonal – Maintains confidentiality
6. Communication – Speaks clearly; listens and gets clarification; Responds well to questions; Able to read and interpret written information, participates in meetings.  
7. Team Work – Contributes to building a positive team spirit
8. Quality -  Demonstrates accuracy and thoroughness
9. Adaptability – Able to deal with frequent change, delays or unexpected events.
10. Dependability – Takes responsibility for own actions; Is consistently at work and on time
11. Planning/Organizing – Uses time efficiently.
12. Professionalism – Approaches others in a tactful manner.
13. Initiative – Undertakes self-development activities. Ask for help when needed.
14. Safety – Observes safety procedures

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Associate's degree (A.A.) or equivalent from two-year college or technical school; or 2 years related experience and/or training or equivalent combination of education and experience.   

Language Ability

Ability to read and interpret basic documents; Ability to write basic correspondence;

Math Ability

Ability to add, subtract, multiply and divide in all units of measure. 

Reasoning Ability

Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form. 

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; Spreadsheet software, accounting software and other software that may be required.

Certificates and Licenses

None

Supervisory Responsibilities

None

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus.  While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl

BILLING SUPERVISOR