Executive Assistant

Great States Development | Executive Assistant   

At Great States Development, our dedication, determination, and teamwork drive our passion for shaping and revitalizing communities across the Midwest. Based in Fargo, North Dakota, trust and hard work form the bedrock of every project we undertake. Our commitment to excellence guides us in every interaction with our partners and clients. As investors first, we approach each project with a deep understanding of every opportunity and a determination to maximize its impact on the community. Whether collaborating with investors, communities, or local businesses, we are dedicated to creating opportunities for shared success in the heartland. From development to management, from financing to marketing, our team possesses the expertise to handle every aspect of the real estate lifecycle. Our mission goes beyond real estate. We are passionate about creating spaces that foster thriving communities, enriching lives, and leaving a lasting impact. Together, we build not just buildings but legacies that stand the test of time.

As we continue to grow and expand, we are seeking a highly skilled and experienced Executive Assistant to provide support to our President and our Vice President.

As our Executive Assistant, you will be responsible for providing comprehensive administrative support. This role requires a high level of organization, professionalism, discretion, and attention to detail.

Our Executive Assistant's Role & Responsibilities: 

• Manage complex and dynamic schedules, coordinating meetings and appointments for both personal and professional matters.
• Monitor email inboxes and direct messages to the appropriate individual for response or respond to messages, as appropriate
• Serve as the primary point of contact for internal and external stakeholders, including overseeing the collection of signatures on financial documents and statements.
• Maintain and oversee personal financial statements, cashflows, and deposits on behalf of the President of Great States Development.
• Compile the appropriate data and lead the completion of the President’s tax return(s).
• Conduct research and compile data as needed to support tactical and strategic initiatives for the President and Vice President. Ensure both are prepared for all meetings by printing documents and distributing materials, as needed.
• Organize travel arrangements, including flights, accommodations, and other logistical details, for the President and Vice President for professional and personal travel.
• Prepare internal and external correspondences and communications on behalf of the President and Vice President including communication to investors and partners.
• Manage passwords and login details ensuring information is accurate and accessible.
• Manage and submit expense reports.
• Ensure personal bills are paid in a timely manner and information contained within bills is accurate.
• Perform other duties as assigned.
  
• Assist with special projects and other duties as assigned

You're an Ideal Candidate if You: 

• Initiate tasks independently and demonstrate proactive behavior.
• Employ critical thinking to address immediate needs and anticipate future requirements.
• Possess a thirst for knowledge and a proactive approach to implementing ideas.
• Effectively prioritize tasks in the face of competing demands, demonstrating urgency where needed.
• Approach your role with pride, valuing teamwork and understanding that no task is insignificant.
• Recognize that individual and team successes are interconnected.
• Possess a solid grasp of how administrative functions contribute to organizational success.
• Exhibit strong interpersonal skills and excel in building relationships.
• Thrive in environments with sometimes rapid change, displaying flexibility and agility.
• Maintain confidentiality with discretion and professionalism.
• Enjoy autonomy in managing your workload while adhering to minimal supervision.
• Demonstrate top-tier organizational and time management abilities.
• Possess excellent written and verbal communication skills, maintaining a high level of professionalism.

Key Job Competencies:

• Excellent communication skills – both written and verbal
• Ability to successfully multi-task, establish priorities and meet deadlines
• Ability to exercise strategic/critical thinking
• Project management and time management skills

Education and Experience

• Must pass background check
• Valid Driver’s License

This role is a blend of administrative ability, strategic thinking, and interpersonal finesse, making it an ideal match for candidates who thrive in dynamic environments and value contribution at all levels of organizational operations. In this role, the estimated balance of distributed work will be supporting the President of Great States Development 80% of your time, and the Vice President of Great States Development 20% of your time.