Accounting Specialist

Collegiate School seeks an Accounting Specialist to assist with the day-to-day functions of the Finance Department with a primary focus on accounts payable and the School’s purchase card program. This position will work closely with the School’s budget managers in all departments. This is a full-time position.

General Responsibilities include:

• Promote confidentiality of financial and other data at all times
• Electronically receive invoices and check requests from vendors
• Review invoices and check requests for proper account codes, discounts, payment terms and mathematical accuracy and route them to the appropriate budget manager within the electronic invoicing platform.
• Set up and maintain vendor files in computerized accounting system
• Handle all aspects of School purchase card program, including: setting up new accounts, assisting cardholders with online system, assist card holders with transactions disputes, downloading monthly transactions into accounting system, and reconciling charges with actual receipts, among others
• Accurately and independently prepare annual tax forms related to payments to vendors (1099s)
• Respond to questions and inquiries from faculty and staff related to accounts payable transactions in a professional and courteous manner
• Post accounts payable batch to the general ledger and prepare payments to vendors, using both electronic transfers and paper checks
• Assist budget managers in accessing and understanding departmental expenses in Tableau
• Handle bank runs for cash requests
• Maintain and reconcile various balance sheet accounts each quarter
• Assist Finance Team with annual audit
• Promote positive, professional relationships with colleagues and vendors

Successful candidates will possess the following qualifications and competencies:

• Demonstrated experience in accounts payable, with a minimum of two years working experience
• High School diploma
• Strong skills in data entry, organization and ability to work independently
• Resourcefulness and a high degree of flexibility, as well as problem solving and strategic planning ability
• Proficiency in the use of technology for operational management, analysis and communication, specifically a Windows based computerized billing system and Excel
• Excellent communication skills with attention to detail
• Ability to maintain accurate records, meet deadlines, use time effectively and handle multiple assignments simultaneously
• Adherence to all personnel policies, procedures and rules continued in the Faculty/Staff Handbook and manage areas of responsibility in a manner consistent with the School’s mission and values
• Ability to maintain productive relationships with School Faculty and Staff
• Ability to understand the need for growth and receptive to constructive feedback.
• JK-12 school experience preferred, but not required
• Prior experience with Paymerang’s electronic invoicing and payments platform preferred, but not required
• Maintains knowledge of data processes and contributes to design and improvement of those processes
• Creates basic reports to support departmental/division processes
• Promotes good data stewardship and demonstrates ownership of system, processes, and tasks
• Proficiently uses Microsoft Excel and Google Sheets
• Serves as troubleshooting point-of-contact for office system(s) and works directly with vendors to resolve issues
• Engages in self-study to improve data skills
• Experience with a centralized purchasing system preferred, but not required
• Experience in and commitment to the ongoing development and maintenance of an inclusive campus community.

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate?

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• A rich employee benefitspackage (which includes free lunch!)
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Henrico, VA 23229: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts payable: 1 year (Preferred)

Work Location: One location

Salary : $33,300 - $42,200