What are the responsibilities and job description for the Accounts Receivable Specialist position at Colonial Security Services?
Job Title: Accounts Receivable SpecialistPosition SummaryThe Accounts Receivable Specialist will manage the full-cycle billing and collections process for our service-based operations. Utilizing NetSuite, you will ensure the accurate recording of revenue, timely issuance of invoices, and proactive management of aging accounts. This role requires a blend of technical proficiency in ERP systems and a "customer-first" approach to resolving billing inquiries.Key Responsibilities1. Billing & Revenue ManagementGenerate and issue high-volume service invoices including more detailed billing requiring backupsReview sales orders and contracts to ensure billing accuracy and compliance with revenue recognition standards.Manage Customer Records in NetSuite, ensuring correct tax schedules, terms, and billing contacts are maintained.2. Cash Application & ReconciliationProcess and apply daily receipts (ACH, Wire, Credit Card) accurately against open invoices.Utilize NetSuite's Electronic Bank Payments or Bank Feeds modules to reconcile deposits.Investigate and resolve any payment discrepancies or short-payments.3. Collections & Relationship ManagementMonitor aging reports and execute professional collection outreach via phone and email.Leverage NetSuite's Dunning Letters or communication logs to track collection efforts.Partner with Account Managers to resolve client disputes 4. Reporting & AnalysisGenerate weekly AR Aging reports and provide updates on "at-risk" accounts.Assist the Controller with month-end closing tasks, including AR-to-GL reconciliations and bad debt allowance analysis.Required QualificationsExperience: 3 years of experience in Accounts Receivable or General Accounting, preferably in a service-oriented industry (e.g., Consulting, SaaS, Landscaping, Professional Services).ERP Expertise: Direct experience using NetSuite is highly preferred (specifically Invoicing, Cash Application, and Customer Center modules).Skills: * Strong understanding of GAAP as it relates to revenue and receivables.Intermediate Excel skills (Pivot Tables, VLOOKUPs).Excellent verbal and written communication for client-facing interactions.Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
Salary : $20 - $27