Admissions Business Manager & Tuition Classification Officer

OVERVIEW AND SCOPE OF TEAM AND/OR TASKS

Under the direction of the Colorado Mesa University (CMU) Director of Admissions, the Admissions Business Manager & Tuition Classification Officer will serve as a key member of the department. The position will be responsible for various business operations, with primary accountability and responsibilities in:

Departmental Budget Management:

• Utilizes Ellucian Banner to access budget data and produce regular reports for review
• Tracks expenditures and account balances, including monitoring outstanding invoices
• Creates reports to determine availability of funding in specific accounts and for specific projects
• Assists with fiscal budget planning by providing accurate and timely expenditure reports, and estimates of changes and/or new initiatives
• Oversight of the CMU One Card process for the department
• Works closely with appropriate departments (including the Budget Office, Accounts Payable, Purchasing, Payroll) to troubleshoot discrepancies and any other related processes or procedures
• Works closely with Purchasing Director to determine appropriate forms and procedures for paying vendors, to include Direct Requests, Purchase Requests/Purchase Orders
• In collaboration with office leadership, assesses departmental needs and prioritizes purchasing and contracts; seeks all required approvals for purchases and provides ideas for efficiencies and improvements.

Supply Management

•  Responsible for organized storage of all office supplies and performs regular inventories
• Serves as the point person for coordination of all purchases of supplies, materials, printing projects, mailing (incoming/outgoing), shipping (incoming/outgoing), office equipment and technology, and repairs and maintenance
• Works individually with staff members to plan purchases related to role responsibilities
• Suggests ways to consolidate purchases across projects and/or department-wide
• Communicates and coordinates with multiple departments on campus including; IT department for purchase or replacement of all computers and related devices, cellular and office phones, and related service contracts; with Purchasing for contracts, purchase orders, and copier maintenance, replacement and supplies; and with Facilities Services regarding any cleaning and maintenance needs for department work areas

Travel Management

• Coordination of all aspects of travel management
• In collaboration with the Associate Director of Admissions, supports college fair and recruitment activity registration as part of the budget management process
• Monitors and tracks paid recruitment activities
• Regularly reviews travel expenses and reports to ensure budget alignment and timely payment to traveling staff members
• Collaborative work with the CMU campus travel team to ensure policies and processes are aligned

Hiring, Onboarding and Offboarding Support

• Serves as the point person for coordination of all administrative onboarding & offboarding responsibilities
• In collaboration with the position hiring manager, works closely to complete all necessary administrative tasks for new & exiting employees
• Manages and updates all process documents supporting the onboarding of new employee

Residency and tuition classification for new and current students

• Assists future and current students with CMU and State of Colorado requirements, deadlines and procedures for applying for reclassification of residence status and corresponding tuition rates
• Participates in making decisions for determining residency for tuition purposes, including the review of application errors, denials, and appeals
• Serve as CMU’s internal point of contact for questions related to residency requirements, and policies and procedures for reclassification
• Provides training to Admissions staff members and campus constituents about residency and tuition classification
• Implements the Western Undergraduate Exchange (WUE) and Mountains and Plains (M&P) tuition discount programs, including WUE policy review and campus constituent trainings

The person in this role will be expected to focus on identifying areas for improvement, developing, implementing, and documenting efficient processes, and successfully utilizing systems to support position responsibilities. Other duties may be assigned as needed by the department.

SECTION III – OUR DESIRES FOR RIGHT FIT

For the success of our mission and our teams, we desire to have individuals who are a “Right Fit” in our seats. We define “Right Fit” as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.

CAPACITY REQUIREMENTS
Capacity for this seat includes knowledge, skills and emotional intelligence and ability to commit to this seat.

• Working knowledge of, or ability to learn, Banner (SIS), Slate (CRM), Source 360 (Budget Tool)
• Experience with, or ability to learn, accepted budgeting principles and practices and ability to present budget-related data in an understandable manner
• Ability to develop supply management and organizational strategies to positively impact departmental inventory and productivity
• Experience with, or ability to learn, Colorado Mesa University and State of Colorado residency requirements
• Ability to collaboratively develop policies specific to the role that impact departmental effectiveness
• Ability to analyze data and determine the best course of action
• Ability to prepare and present reports to key collaborators and management
• Ability to conduct work outside of the regular work hours and travel as needed
• Flexibility to juggle multiple priorities and access large amounts of information readily

Ability to present complex information in an understandable manner to team members and leaders, including executives, directors, and managers.

ESSENTIAL EXPERIENCE FOR RIGHT FIT

• Bachelor’s degree from an accredited institution
• 2 years of experience in business or operations management or equivalent (experience gained as a student will be considered)
• Proven ability to multi-task critical deadlines with minimal direction
• Proficiency in Word, Adobe Acrobat, and Excel
• A valid driver’s license is required.

DISCLAIMER
This seat description is only a summary of the typical functions of this role, and not an exhaustive list of all responsibilities and areas of accountability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $49,000