Secretary II

Secretary II

Summary
Colorado Network Staffing, Inc. (CNS) is seeking a qualified and motivated Secretary II to support a federal agency in Loveland, Colorado. This position plays a key administrative role within an engineering environment, handling a wide range of office support functions. The Secretary II ensures efficient office operations by managing correspondence, coordinating meetings, preparing documentation, and supporting internal systems and personnel processes.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position will perform the following key responsibilities:

• Screen telephone calls, visitors, and correspondence; respond to inquiries regarding office procedures and determine appropriate routing for requests.

• Schedule and coordinate meetings, appointments, and conferences; prepare and assemble background materials; may attend meetings and record minutes.

• Review outgoing documents for proper formatting, grammar, punctuation, and procedural compliance; ensure necessary approvals are obtained.

• Prepare and finalize various documents including letters, reports, memoranda, specifications, and legal/technical materials using Microsoft Office Suite.

• Provide data entry and electronic file support using federal systems such as FIMS, STRIPES, ATAAPS, MAXIMO, and Concur.

• Coordinate travel arrangements per Federal Travel Regulations (FTR); complete and process travel authorizations and reimbursements.

• Support invoice processing and reconciliation of monthly credit card statements; address payment discrepancies with vendors and provide end-of-period financial reporting.

• Organize and maintain physical and electronic filing systems; scan, archive, and close out files and contracts.

• Assist with processing employee documentation including background checks, benefits, Workers' Compensation, drug testing, and physicals.

• Coordinate administrative forms and documentation on behalf of the office and personnel.

• Perform other duties as assigned by the supervisor in line with position responsibilities and federal requirements.

Required Education and Experience

• High school diploma or GED.

• Minimum of five (5) years of related administrative experience.

• Experience supporting engineering, construction, or project management teams preferred.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable navigating government or enterprise database systems.

• Strong organizational, communication, and multitasking skills with excellent attention to detail.

Licenses, Registrations, and Certifications

• Must be able to pass a federal background check.

• U.S. work authorization required.

Work Environment

This role is performed in a professional office setting. The employee regularly interacts with internal staff, management, and external contacts. The position involves standard office equipment use and requires maintaining confidentiality of sensitive government information.

Physical Demands

While performing the duties of this job, the employee is regularly required to:

• Sit for extended periods

• Use hands to operate computers, phones, and standard office equipment

• Communicate effectively via phone, email, and in person

• Occasionally lift or move office materials weighing up to 20 pounds

Position Type and Expected Hours of Work

• This is a full-time, on-site position located in Loveland, CO.

• Work schedule: Monday – Friday, 8:00 AM – 4:30 PM.

• Assignment Length: Ongoing.

Compensation

• Pay Rate: $21.44/hour $4.93/hour Health & Welfare benefit

Benefits

• 11 Paid Federal Holidays

• Two weeks of paid vacation (after one year of service)

• 56 hours of annual paid sick leave

Work Authorization/Security Clearance

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

AAP/EEO Statement

CNS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. CNS complies with all applicable federal, state, and local laws governing nondiscrimination in employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that may be required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.