Academic Support Assistant

Job ID: 288752
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Communication

Job Summary

Located in One Arsenal Place on the RiverPark Campus, this position provides administrative support to the Department Chair, faculty, and students of the Department of Communication undergraduate, graduate, and outreach programs - including public private partnerships of WCUG Radio and WRBL News Bureau.

Responsibilities

Significant Duties & Responsibilities include: Serves as a point of contact for students in the Department of Communication for general inquiries and assistance. Provides updates and important information to students in a timely manner.; Supports internship and service learning for the Department of Communication and the NPACE Center. Tracks internship placements for the required number of hours.; Supports the advising and registration process; submits SDE adjustments & priority registration: assists with registration overrides as needed.; Responds to daily inquiries and communication with various CSU departments and the community.; Offers day-to-day operational support for the department.; Maintains files and records for the Department of Communication.; Supports the processing of new hires, payroll, and Supplemental Pay (to include employees, student assistants, and independent contractors); monitors part-time faculty payroll and budgets.; Processes/receives mail, service requests, and supply orders.; Provides clerical support for the Department Chair.; Takes minutes at department and advisory board meetings.; Tracks Georgia Film Academy (GFA) courses completed and advises qualified students when they are eligible to apply for one of the GFA credentials.; Coordinates with GFA and Columbus Film Fund all CSU-GFA student internships and crews for placement on film production sets.; Coordinates with Department of Communication alumni to maintain updated resumes required for placement on local film production sets or other job opportunities.; Assists in supervising front desk and student assistant staff in the Department of Communication.; Tabulates/enters reports used in annual assessment process.; Oversees scholarship applications each Spring. Updates and monitors the scholarship budget with Advancement and Financial Aid.; Acts as a liaison between the administration, advisory boards, students, staff, and faculty.; Assists with the selection and hiring of student assistant staff.; Maintains an ongoing inventory of supplies for the Department of Communication.

Required Qualifications

Required Qualifications include: Minimum qualifications include an associate's degree from an accredited college or university with a concentration in Business Administration, Communication, or a related field and 1 - 3 years' experience, or an equivalent combination of experience, training and education.; Proficient with MS Office products with strong skills in MS Excel.

Preferred Qualifications

Preferred Qualifications include: Familiarization with BOR and CSU policies and procedures preferred.

Proposed Salary

The proposed annualized salary range for this position is $35,868 - $38,852 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills. & Abilities include: Strong customer service skills.; Excellent communication and interpersonal skills.; Proficient with MS Office products and web navigation.; Excellent organizational skills with strong attention to detail.; Ability to learn new software and processes.; Ability to use independent judgment and initiative.; Ability to use discretion with confidential information.; Supervisory skills.

Contact Information

If you have any questions, please contact Dr. Youngrak Park, Hiring Manager, via email at park_youngrak@columbusstate.edu

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check
Position of Trust Education

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.



To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=288752&PostingSeq=1

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