Construction Administrator

POSITION: CONSTRUCTION ADMINISTRATOR

We are currently seeking a qualified and dynamic Construction Administrator to join our team at COMANCO. We are looking for an individual who can support various departments within our organization.

Job Focus:

Bid and Document Management:

• Maintain a comprehensive client list by updating and inputting new account and contact information.
• Oversee and review the accuracy of the bid schedule.
• Request, organize, and file bid documents (plans, specifications, estimates, etc.), ensuring proper documentation for each bid.
• Communicate bid information effectively with the estimating team.
• Handle addendums and provide necessary updates to the Estimating team.
• Manage plan holder lists for subcontractor bids and update information in the company's database.
• Maintain all bid-related spreadsheets and ensure timely submission of bid packages.
• Order bid bonds and Certificates of Insurance when required.
• Ensure all bid and prequalification packages are submitted and tracked accurately.

Client and Subcontractor Relations:

• Develop and maintain relationships with key clients and subcontractors.
• Update and maintain the company's Statement of Qualifications and project resumes.
• Research upcoming projects and provide relevant project data to management.

Operations Support:

• Assist with contract preparation, documentation, and ensure all contract bonds and insurance certificates are in place.
• Scan and file all contract-related documents in the project folder.
• Review and assist with project expense reports and data entry.
• Support project managers and engineers with research and document preparation.
• Prepare reports, letters, and presentations as requested.
• Assist with notarizing documents, if applicable.

Qualifications:

• Education: High School Diploma required
• Experience: Minimum 2 years or more of customer service, estimating/bidding processes, and project management support.
• Skills: Proven ability to manage multiple projects/activities in a dynamic, fast-paced environment. Superior communication and organization development skills. Strong interpersonal skills and ability to work with cross-functional teams. Ability to interact and communicate effectively and positively both verbally and in writing (in English).
• Mathematical Skills: Ability to add and subtract two-digit numbers and multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Computer Skills: To successfully perform this job, an individual must be able to master software unique to the company in minimum time. An individual must have a working knowledge of the Internet, Microsoft Outlook, Word, Excel, PowerPoint, and Adobe.

COMANCO is an Equal Opportunity Employer: minority/female/disability/veteran

Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Drug-free Workplace under Federal Law