What are the responsibilities and job description for the Administrative Officer 4 position at Commonwealth of Pennsylvania?
Are you looking for an amazing opportunity to make a difference in the lives of children? As a member of the Office of Children, Youth, and Families (OCYF) team, you will be part of a diverse network that supports and strengthens families in Pennsylvania to provide safe, nurturing, and healthy environments for children. This Administrative Officer 4 position oversees the Division of Administration within the OCYF Bureau of Budget and Fiscal Support under the Department of Human Services (DHS) and serves as supervisor of the division. If you have exceptional interpersonal skills and are eager to tackle fresh obstacles, do not wait any longer - apply today and become a valuable asset to our organization!
As an Administrative Officer 4, you will oversee staff who provide a wide range of services for local government human services agencies funded by DHS. Responsibilities of the position include overseeing the review and approval of county compensation plans, annual personnel reimbursement reports, and county children and youth administrator qualifications. You will also oversee audits of county administered merit systems to ensure compliance with the federal merit system principles and collaborate with county human resource staff to address identified deficiencies. You will also provide oversight of the OCYF human resource functions which include hiring, labor relations, workers' compensation, classification transactions, and management of the OCYF complement.
In this position, it will be essential to maintain cooperative working relationships with other OCYF bureau and division directors and program managers, key staff in various offices and bureaus, and with public and private grantees and contractors. Other duties include overseeing the procurement of office supplies, furniture, and equipment, as well as the acquisition of workspace. In addition, you will provide oversight of the OCYF's Fiscal Administration Unit duties related to budgeting for personnel, operating costs, fixed assets, travel, training, information technology support, legal services, supplies, and space.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
As an Administrative Officer 4, you will oversee staff who provide a wide range of services for local government human services agencies funded by DHS. Responsibilities of the position include overseeing the review and approval of county compensation plans, annual personnel reimbursement reports, and county children and youth administrator qualifications. You will also oversee audits of county administered merit systems to ensure compliance with the federal merit system principles and collaborate with county human resource staff to address identified deficiencies. You will also provide oversight of the OCYF human resource functions which include hiring, labor relations, workers' compensation, classification transactions, and management of the OCYF complement.
In this position, it will be essential to maintain cooperative working relationships with other OCYF bureau and division directors and program managers, key staff in various offices and bureaus, and with public and private grantees and contractors. Other duties include overseeing the procurement of office supplies, furniture, and equipment, as well as the acquisition of workspace. In addition, you will provide oversight of the OCYF's Fiscal Administration Unit duties related to budgeting for personnel, operating costs, fixed assets, travel, training, information technology support, legal services, supplies, and space.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch. (negotiable)
- Telework: You may have the opportunity to work from home (telework) part-time up to 3 days a week with 2 days a week in the office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as an Administrative Officer 3 (Commonwealth title); or
- Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or
- Any equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Salary : $75,678 - $114,915
Regional Program Outreach Coordinator (Administrative Officer 2)
Commonwealth of Pennsylvania -
Lebanon, PA
