Accounting Specialist (Purchasing)

Description

Community Health Group is a locally based non-profit health plan that ensures access to high-quality, culturally sensitive health care for underserved communities throughout San Diego County. We treat our 300 multi-lingual staff like family, encouraging an atmosphere of collaborative teamwork, continuous learning, personal growth, and promotion from within. Recognized as one of the Top Workplaces in San Diego, CHG offers its employees such benefits as tuition reimbursement, a meditation room and yoga classes, a monthly Breakfast With The CEO, and memorable events throughout the year. 

We know that by serving our employees well, they, in turn, will better serve our nearly 250,000 membership. We have been recognized consistently for the excellence and sensitivity of our customer service by members, physicians, vendors, and a full range of health care providers. We are accredited by the National Committee for Quality Assurance and proud of our continuing company-wide Quality Initiatives.

We are currently recruiting for 

Title:  Accounting Specialist (Purchasing) 

Target Hiring Range: $19.28 - $22.17

EEO1: Administrative Support Worker

POSITION SUMMARY: 

Under direct supervision, performs purchasing functions to support the entire organization, as well as various accounting and clerical tasks to support the Accounting and Finance Departments.

Compliance with Regulations:

Works closely with all departments necessary to ensure that the processes, programs and services are accomplished in a timely and efficient manner in accordance with CHG policies and procedures and in compliance with applicable state and federal regulations.

Responsibilities:

Performs purchasing functions:

• Researches products/goods for procurement as requested and obtains vendor quotes (including competitive bids) as appropriate/necessary.
• Researches prospective vendors and/or locates new suppliers as necessary or appropriate.
• Reviews and processes purchase requests, ensuring all required approvals are obtained.
• Verifies product specifications and pricing of requested products/goods and issues accurate purchase orders to vendors.  Researches substitute items as necessary for items on backorder.
• Actively engages vendors in discussions related to pricing terms and payment discounts, etc. to ensure best pricing is offered and achieved.
• Monitors expected delivery dates from vendors and proactively communicates information to appropriate end-users.
• Processes receipts of products/goods and matches quantities received against packing slips and/or other receiving documentation, as well as underlying purchase orders for all products/goods received.
• Investigates and resolves purchasing discrepancies with vendors including shortages, overages, and damaged equipment/materials.  Processes vendor returns and/or canceled orders. 
• Coordinates resolution on any product issues or other disputes with vendors as necessary.
• Monitors inventory levels of office supplies and/or other goods requiring routine re-orders; processes re-orders as necessary, maintaining appropriate levels of safety stock at all times.
• Enters all relevant purchasing and receiving information into the accounting system.
• Maintains appropriate electronic filing system for all purchase order and receipt documentation.
• Performs other purchasing-related duties as assigned.

Performs general accounting and other functions:

• Manages the inventory of all company cell phones, iPads, and other peripheral mobile telecom equipment.  Reviews mobile phone bills to ensure costs are accurate and all devices being charged are in-service.
• Manages the database containing all information related to mobile telecom equipment and is responsible for related internal management reporting.    
• Prepares and processes weekly deposits for all bank accounts.
• Assigns asset tags to newly received capital assets.
• Maintains various spreadsheets and sub ledgers in support of the accounting department.
• Maintains the inventory of check stock for all bank accounts.
• Maintains inventory and oversees custody of gift cards.
• Performs other related accounting, clerical, and administrative tasks as required or assigned.
• Actively cross-trains with other accounting staff and serves as a backup for such duties.
• Performs other special projects, ad-hoc reporting, and analysis as assigned.

Qualifications

Education:           

• Associates degree in accounting, business administration, or related field; or equivalent combination of education and experience required.

Experience/Skills: 

• One to two years of purchasing experience and/or experience working in an accounting department.
• Personal commitment to excellence, integrity, and honesty in all dealings.
• High degree of customer service focus and ability to establish strong working relationships with internal and external customers.
• Exceptional communication skills (both written and verbal).
• Highly analytical thinker with the ability to assess problems and proactively seek and/or engineer solutions.
• Self-motivated, with a strong desire for continuous learning, and previous experience in driving process improvement. 
• Ability to be flexible, adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate.
• Relentless attention to detail.
• Experience with mid-tier accounting software preferred (specifically purchase requisition and purchase order functionality).
• Intermediate knowledge of MS Office (Excel, Word, Outlook).

Physical Requirements:  

• Prolonged periods of sitting
• Lifting of 10 to 20 pounds may be required.
• Valid CA driver’s license.
• Driving within the county may occasionally be required.

Salary : $19 - $22