What are the responsibilities and job description for the Administrative Assistant position at Community Options, Inc.?
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 10 states.
We are in search of an Administrative Assistant to be based at our local office in Brooklyn, NY. This role will provide administrative and secretarial support to the department and interact with a diverse group of important external callers and visitors.
Requirements:
- High School Diploma/GED.
- 2 years of administrative experience.
- Working proficiently with Microsoft Office.
- Ability to communicate efficiently with individuals from all levels of the organization.
- Valid Driver’s License.
Responsibilities:
- Schedule and organize appointments, meetings, travel, conferences, and department activities.
- Order all office supplies monthly, and maintains all equipment.
- Establish, develop, maintain and update filing system.
- Act as a liaison with Human Resources.
- Maintain daily and monthly schedule for all necessary staff to determine location and availability.
- Organize and prioritize large volumes of information and calls and takes detailed messages.
- Open, sort and distribute mail.
- Check fax machine and distribute faxes to appropriate persons.
- Updating National and Company contact listings
- National office business card & COI print ordering
- Prepare daily FedEx pickups for National Office, IT and Payroll,
- Keep daily spreadsheet of received checks/money orders for CFO & Controller
Working Conditions:
- Ability to move or handle mail bins generally weighing no more than 15 pounds.
- Minimal hazards, general office working conditions.
Competitive Benefits:
- Insurance Options (Medical, Dental, Vision)
- Paid Holidays—Including a Birthday Holiday
- Generous Paid Time Off (PTO)
- Employee Incentive & Discount Programs
- 403b Retirement Plan with Employer Match
- Exceptional Career Growth Opportunities
Community Options is an Equal Opportunity Employer M/F/D/V
#IND-BR
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Multiple Locations