Executive Assistant to Chief Executive Officer

Overview

Compass Forwarding is seeking a highly organized, composed, and detail-oriented Executive Assistant to the CEO to support a fast-paced executive role within a well-established global logistics organization.

This role is ideal for someone who brings a calm, grounding presence, thrives on structure and follow-through, and takes pride in keeping complex days, priorities, and information organized. The position is in-office and requires close, daily collaboration with the CEO.

The Nature of the Role

The CEO is a strong initiator and big-picture thinker.

Your role is to provide continuity, organization, and completion — quietly and consistently.

You will:

• Translate conversations into action items
• Track commitments and ensure follow-through
• Create systems that reduce stress and mental load
• Keep priorities visible and moving without adding pressure

This role values reliability, judgment, and steadiness over urgency or theatrics.

Key Responsibilities

Executive & Calendar Management

• Manage the CEO’s calendar with thoughtful prioritization and precision
• Protect focus time and ensure adequate preparation for meetings
• Prepare clear daily and weekly agendas
• Anticipate scheduling conflicts and upcoming deadlines

Follow-Through & Task Management (Core Function)

• Capture and track action items from meetings, calls, and discussions
• Maintain clear task lists, timelines, and reminders
• Follow up calmly and persistently until items are completed
• Re-surface priorities without creating friction or stress

Information & Organization

• Maintain intuitive, well-organized systems for files, notes, and correspondence
• Capture context and decisions to avoid repeated re-orientation
• Ensure key information and documents are always easy to locate

Communication & Gatekeeping

• Serve as a composed, professional first point of contact
• Filter incoming requests and highlight true priorities
• Draft or manage correspondence on behalf of the CEO when appropriate

Operational & Administrative Support

• Coordinate travel, itineraries, and logistics
• Assist with preparation of presentations, reports, and briefing materials
• Support special projects requiring structure and consistency
• Handle sensitive information with discretion and care

Required Qualifications

• Exceptionally strong organizational skills (non-negotiable)
• Prior experience supporting a senior executive, founder, or CEO
• Calm, steady demeanor in a dynamic environment
• Strong written and verbal communication skills
• High attention to detail and follow-through
• Ability to manage multiple priorities without becoming reactive

Ideal Personality Fit

You are likely a strong fit if you:

• Are naturally methodical and structured
• Find satisfaction in closing loops and keeping things orderly
• Remain calm even when others are stressed or moving quickly
• Prefer quiet competence over visibility or recognition
• Take pride in reliability, preparedness, and follow-through

About Compass Forwarding

Compass Forwarding is a privately held, U.S.-based freight forwarding and logistics company with a long operating history and an established international footprint. The company supports complex global supply chains and works with a diverse mix of commercial and institutional clients.

Compass employs approximately 150 people globally, operating across multiple offices in the U.S. and key international markets. The organization is professional and execution-focused, with an emphasis on reliability, accountability, and long-term relationships.

The culture values structure, clarity, and calm execution over urgency or theatrics. This role supports the CEO directly and plays a key part in maintaining day-to-day organization and focus.

Compensation

This role is budgeted at the Senior Executive Assistant level.

• Salary range: $80,000 – $110,000
• Compensation will be commensurate with experience and fit

How Success Is Measured

• Clear daily structure and priorities
• Consistent follow-through on commitments
• Reduced stress and cognitive load for the CEO
• Smooth, predictable execution across the day

Work Environment

This is a hands-on, in-office role requiring daily interaction with the CEO. The Executive Assistant is expected to proactively manage organization and follow-through while maintaining a calm, professional presence.

A Final Note

The right person for this role will keep things moving forward quietly, reliably, and without drama. This is a high-trust position for someone who values order, discretion, and calm execution.