Administrative Assistant

Overview

CTG is seeking to fill an Administrative Assistant opening for our client in Oakland, CA.

Location: Oakland, CA

Duration: 2 months with the potential to go permanent

Duties:

• Provide department leaders with recommendations and consultation to improve teamwork across the organization
• Seek to find areas of opportunity and creative problem solving
• Manage ad hoc projects and analysis for the department as needed
• Learn new processes within the Company to educate and support teams for their own use
• Lead & coordinate department administrative activities working collaboratively with other admins in Function - Sets a tone of inclusion & collaboration with the Functional Admin Team to solicit new ideas to advance the function as needs evolve.
• Manage complex calendars and schedules, book and arrange travel, including organizing detailed itineraries, complete expenses reports, etc.
• Prepare reports, collect and analyze information; prepare presentations.
• Handle conference room set-up including telepresence meeting set-up for virtual and hybrid team members; coordinating with IT if necessary
• Format information for internal and external communication – memos, emails, presentations, reports
• Coordinate with extended Admin team for maintenance of organization charts and Division distribution lists
• Manage support for monthly Functional department Meetings: Schedule meetings, solicit agenda items, manage logistics, catering, and help connect remote participants as required. Engage to define & plan R&D functional events as required.
• Monthly Budget Support - Generate salary spreadsheets, track monthly budget reports, identify and track any discrepancies.
• Support department on an as needed basis - such as: office supply orders, shipping, sorting mail.
• Coordinate functional and team celebrations
• Provide back-up administrative coverage to other leaders as needed

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

To Apply:

To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Laura Dominguez at 716-887-7203 or laura.dominguez@ctg.com. Kindly forward this to any other interested parties. Thank you!

The expected base salary for this position ranges from $ 32.00 to $ 34.00 per hour. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained. In addition to salary, a competitive benefit package is also offered.