What are the responsibilities and job description for the Executive Assistant position at Concordia Group?
Position Overview: Concordia Group is seeking a highly organized, punctual, and multitasking-oriented individual to fill the role of Executive Assistant to C level executives. The ideal candidate will provide comprehensive administrative support to and ensure the efficient operation of the company.
Benefits:
- 401K – with Company Match
- Healthcare: Medical, Dental, Vision
- Company Paid Life Insurance
- Short- and Long-term disability benefits
- Vacation Pay and Sick Pay
- 8 Minimum Holiday Pay
- 1 floating holiday per year
- Endless opportunities for growth!
Responsibilities:
- Manage the executives' calendar, appointments, and travel arrangements.
- Coordinate meetings, conferences, and events.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate.
- Prepare and distribute correspondence, reports, presentations, and other documents on behalf of the executives'.
- Assist in the preparation of project proposals, contracts, and other company-related documents.
- Maintain organized filing systems and databases, both electronic and hard copy.
- Coordinate with other departments and external stakeholders.
- Perform general office tasks such as photocopying, scanning, and filing.
- Handle sensitive and confidential information with discretion and professionalism.
Requirements:
- Proven experience as an executive assistant or similar role, preferably in the construction or engineering industry.
- Exceptional organizational skills and attention to detail.
- Strong time management and prioritization abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and work efficiently in a fast-paced environment.
- High level of professionalism and discretion.
- Bachelor's degree or equivalent experience preferred.
Concordia Wireless is a division of Concordia Group. Concordia Wireless. is a drug and alcohol free workplace including marijuana. Concordia Wireless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.