Legal Secretary

Our client, a leading litigation law firm based in LA is looking to expand their team and hire a Legal Secretary to support four Attorney's on their team. This is an integral role, providing administrative support to multiple attorneys, ensuring the smooth operation of legal cases and office functions, while making a real impact and traveling to trials. The ideal candidate will have a strong background in litigation, with excellent organizational skills and attention to detail. Is this you? Apply now!

Key Responsibilities

• Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows, including drafting, editing, formatting, and producing legal documents and correspondence with accuracy.
• Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.
• Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.
• Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.
• Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.
• Perform general clerical duties such as filing, retrieving closed files, handling expense reimbursements, and maintaining office supplies.

Qualifications

• Minimum of 5-8 years of experience as a Legal Assistant, Legal Secretary, Practice Assistant or Specialist in a litigation law firm.
• Proficiency in ECF filing, docketing, calendaring, and litigation procedures.
• Strong multitasking and time management skills with the ability to thrive in a fast-paced environment.
• Proficient in Microsoft 365 and other legal document management systems.
• Excellent verbal, written, and listening skills, with the ability to communicate effectively with employees and all levels of management.

Please submit your resume for consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.