What are the responsibilities and job description for the Administrative Construction Assistant position at Construction Company?
Role Summary:
We’re seeking a sharp, detail-oriented Construction Assistant to support a fast-paced construction business. This role is ideal for someone early in their career who has gained experience and is looking for long-term growth, or for a more experienced individual who has demonstrated consistency and professionalism in past roles.
You’ll help manage critical administrative functions like preparing competitive bids, maintaining up-to-date licenses, and keeping operations running smoothly. This is a great opportunity for someone smart, organized, and motivated to grow with a dynamic company. For the right candidate, there’s room to grow with increasing autonomy and responsibility.
Key Responsibilities:
- Prepare and submit bid packages for construction projects
- Track expiration and renewal deadlines for state/local licenses and registrations
- Draft and edit correspondence, proposals, contracts, and project documents
- Schedule meetings, inspections, and manage basic vendor communications
- Provide general administrative support to owner and operations teamSupport bookkeeping, reporting, or scheduling tasks
- Organize digital and paper files; track deadlines, renewals, and documentation
Who We Want:
- You’ve worked your way up — starting small and proving yourself.
- Or, you’ve shown long-term stability and dependability in one or two roles.
- You’re organized, detail-oriented, and eager to take ownership.
What We’re Looking For:
- Extremely organized with strong attention to detail
- Proven ability to grow professionally (e.g., advancement on past resumes)
- Tech-savvy: able to quickly learn construction platforms and tools (e.g., Procore, Sage, Excel, Drop Box, Adobe, Word)
- Excellent written and verbal communication skills
- Self-starter who takes ownership of their work
- Comfortable handling confidential or sensitive information professionally
- Positive, can-do attitude
- Strong written and verbal communication
- High level of integrity and dependability
Preferred Qualifications:
- High school diploma or higher
- Experience preparing bids or proposals is a strong plus
- At least 1 year of administrative or office experience (construction field a plus)
- Track record of either:
- Steady progression from entry-level positions, or
- Long-term stability in prior roles if more experienced
