Medical Records Clerk

Cooperstown Center is urgently seeking a qualified professional to fill our Medical Records position!

The right candidate will maintain resident medical records and health information systems in accordance with current federal and state guidelines as well as in accordance with our facility’s established privacy policies and procedures.

This position requires attention to detail, excellent organizational skills, the willingness to accept direction from others, the ability to self-motivate, and dedication to the maintaining of private information.

Some job duties include:

• Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures.

• Maintain minutes of meetings. File as necessary.

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained.

• Assist in recording all incidents/accidents. File in accordance with established policies and procedures. • Retrieve resident records (manually/electronically). Deliver as necessary.

• Files information such as nurses’ notes, resident assessments, progress notes, laboratory reports, x-ray results, correspondence, etc., into resident charts.

• Collect, assemble, check and file resident charts as required.

• Assist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines.

• Ensure incomplete records/charts are returned to appropriate departments or personnel for correction.

• Assist in developing procedures to ensure resident records are properly completed, assembled, coded, signed, indexed, etc., before filing.

• Manager on duty rotational schedule, 1 weekend day (sat or sun) per rotation

• Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc. in accordance with current Privacy Rules.

• Index medical records as directed by the medical records/health information consultant.

• Maintain various registries as directed including register for admission and discharge of residents.

• Transcribe and type reports for physicians as necessary.

• Collect charts, assemble them in proper order, and inspect them for completion

Some Requirements for Hire Include:

• Must possess, as a minimum, a high school diploma or GED.

• Must be able to type a minimum of 45 words per minute and use dictation equipment.

• A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required

• Consent to NYS Background check & finger printing as required by DOH regulation

• Appropriate immunizations and ability to provide documentation of them (MMR, HEP B, COVID VAX)

• The ability to sit and stand throughout the workday

• • Must be able to read, write, speak, and understand the English language.

• A full review of this position, job description, and additional requirements will occur during the interviewing process for qualified candidates.

A positive attitude, empathy, and integrity are personality traits that we find important for any member of our team to possess. In healthcare, it’s all about people taking care of other people. At Cooperstown, it’s our mission to find the RIGHT people, to take care of our people.

If you feel like you may be a good fit for this role, don’t wait! Apply Today! We are eager to meet the next member of our team!