What are the responsibilities and job description for the Assistant Property Manager - OI position at Cornerstone Companies?
Job Details
Description
Principal Objective of Position:
To provide support to the Senior Property Manager in overseeing a portfolio of hospitals and medical office buildings. This position ensures smooth daily operations, tenant satisfaction, and compliance with healthcare facility standards.
Essential Functions:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Support the Senior Property Manager in managing day-to-day operations, including but not limited to:
- Preparation of monthly property rent rolls, and owner specific monthly financial reporting packages
- Assist with the coordination of vendor services, including contract management, vendor insurance and ensuring vendors meet performance expectations, and managing invoices.
- Act as a point of contact for tenants, responding to inquiries, addressing concerns, and ensuring high tenant satisfaction and compliance with facility policies.
- Assist in the administration of leases, including reviewing tenant compliance, preparing lease documents, and assisting in lease renewals.
- Assist the Senior Property Manager in preparing and managing operating and capital budgets, includes meeting vendors to receive budgetary quotes
- Assist with CAM reconciliations
- Assist in special projects related to property improvements or facility upgrades
- Assist in special projects related to property improvements or facility upgrades
- Other duties as assigned
Other Responsibilities:
- Perform client specific duties as needed, including but not limited to:
- Provide administrative support for the Senior Property Manager, including scheduling, correspondence, and documentation
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- Assist with audits and property inspections, include sending monthly EVS inspection invites, attending environmental rounding as assigned, entering inspection action items into the work order system or audit software, closing monthly inspection reports and preparing inspection data for use at quarterly committee meetings
- Manage door schedules
- Act as point of contact for furniture requests
- Work with Senior Property Manager on requests related to Physician and hospital staff office relocations
- Other duties as assigned.
Qualifications
Education and Experience Required:
- High School Diploma or equivalent combination of experience and education.
- Minimum 2 years of experience in healthcare or commercial or large-scale residential property management.
- Experience with tenant relations and customer service is required.
Knowledge, Skills, and Abilities Required:
• Knowledge of property management processes, lease agreements, and building maintenance protocols.
• Knowledge of finance and building operations processes.
• Familiarity with healthcare facilities and associated regulatory requirements (such as HIPAA, OSHA, accreditation, etc.).
• Strong organizational, communication, and problem-solving skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and property management software.
• Ability to prioritize tasks, manage multiple projects simultaneously, and work effectively both independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information with discretion.
- Must provide proof of required immunizations, immunity titers or approved exemptions along with all other documentation required by client
Preferred Qualifications:
- Associate’s degree or greater in real estate, property management, finance, or related field.
- Familiarity with property management software such as Yardi, or a similar system
