Legal Secretary

MID LEVEL LITIGATION SECRETARY Cotchett, Pitre, & McCarthy seeks mid level litigation secretary for its Burlingame office.

Salary Range = $7,000 - $8,000 per month depending on experience.

Candidates with the characteristics below will thrive in this role:

ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to the following functions:

• Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions);
• Back up other secretaries during planned and unplanned secretary absences;
• Draft and revise various documents including pleadings, correspondence and memoranda;
• Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs);
• Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure;
• Timely file court documents with various courts and administrative bodies, including electronic filing where applicable;
• Assist with preparation for meetings, depositions, hearings, mediations, trials and other litigation proceedings;
• Review incoming mail and correctly route to appropriate parties, including to attorneys and to the Firm’s Calendaring Department;
• Review and maintain case files and partner with Firm’s Records Department to ensure proper maintenance of case files; locate relevant case information for attorneys;
• Work closely with attorneys, paralegals, secretaries and other Firm employees to confirm dates are calendared appropriately and that attorney and department calendars are maintained;
• Maintain attorneys’ individual calendars to track meetings, hearings, depositions, court dates and other due dates and maintain attorneys’ contacts;
• Enter time attorneys according to Firm billing practices as requested and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients;
• Prepare attorneys’ check requests and coordinate payment to vendors when necessary;
• Maintain composure and work efficiently and accurately during highly stressful circumstances;
• Work cordially, cooperatively and productively with Firm employees;
• Work overtime as needed to complete essential functions; and
• Other functions that may be assigned.

If you join our team, compensation will include:

• A competitive salary.
• Medical, dental and vision coverage.
• Participation in a company 401K plan with a discretionary matching policy.

If you join our team, you will join a group that:

• Works as a true team--everyone fighting together for the underdog.
• Has 50 years of success representing people or entities in cases involving only just principles or causes.
• Is an exceptional law practice with nationally well-regarded attorneys.
• Uses an innovative approach to litigate complex matters.
• Seeks to recruit legal talent of those who are traditionally underrepresented.
• Is committed to building a diverse and inclusive law firm, striving daily to foster a culture of inclusion and respect, as employees with varied experiences and insights contribute to our offices’ richness and vibrancy.
• Is committed to promoting women and people of color to leadership roles inside and outside the firm.