What are the responsibilities and job description for the Orphans' Court Administrator position at County of Delaware?
Residency Requirement: The County of Delaware has a residency requirement for employees. Anyone applying for this job must reside in Delaware County or be willing to move to the County within three (3) months of starting employment.
Delaware County (DelCo) is part of the new 5th congressional district and consists of over 184 square miles divided into 49 municipalities with a population of over 566,700 residents. DelCo is the oldest settled section of Pennsylvania and every single person within our DelCo team contributes to providing essential services to our residents to make Delaware County a great place to work and call home!
The Register of Wills Department of Delaware County is currently seeking an experienced Orphans' Court Administrator to join its team!
Summary:
The Orphans’ Court Administrator works independently to accept and docket Orphans’ Court filings, work with the AOPC-mandated Guardianship Tracking System (“GTS”); answer all inquiries from attorneys and the public regarding Orphans’ Court filing procedures; acts as the face of Orphans’ Court in this office.
Essential Duties:
Under the direction of the Register of Wills and Department Deputies, the Orphans’ Court Administrator will:
- Accepts, dockets, and processes Petitions/Answers/Memoranda of Law/other filings for cases of Decedent Estates, Trusts, (alleged) Incapacitated Persons, Minors, Fiduciary Qualifications and other case types; dockets; Preliminary Decrees, and Final Decrees
- Prepares Citations as ordered by Preliminary Decrees signed by the Orphans’ Court Judge, prepares copies/certified copies/ exemplified copies of documents as needed, issues subpoenas when requested, processes postal mail requests
- Prepares files for Appeal to Superior Court of PA
- Interacts regularly with the President Judge’s staff in pulling files for review or Hearings, prepares Guardian packets to be handed out in the courtroom
- Assists the Orphans’ Court Clerk in accepting Petitions to Confirm Consent/Termination of Parental Rights, for Adoption and Foreign Adoption Registration, docketing Preliminary/Final Decrees and sending out Rule 4.6 Notices, and preparing Certificates of Adoption, pulling files for Court or Judges
- Assists the public at the counter and by phone for the Register of Wills and Orphans’ Court; records information needed for the AOPC monthly reports and Act 24 yearly reports, filing
- Assists the Register of Wills staff with accepting filings, searching estates, pulling estate files, orders/returns Orphans’ Court files from storage when needed
- Mailing Rule 236b notices, preparing Citations and certified copies of decrees as needed
- Assists with Handling Petitions for Adoption – from filing through resolution including regular interaction with Judge Durham’s Chambers
- Assisting the public at the counter and by phone for the Register of Wills and Orphans’ Court
- As needed, provides back up assistance to the Financial Receipts/Banking Coordinator at the front desk in operating/balancing the cash register, accepting Register of Wills, Orphans’ Court and Marriage License payments/transactions
Qualifications:
- High school graduate or equivalent
- Strong computer skills, including Microsoft Office
- Strong verbal and written communication skills
- Able to multitask, prioritize, and manage time efficiently
- Prior office or legal experience preferred
Job Type: Full-time
Pay: $18.93 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Media, PA 19063: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person