General Clerk/Office Aide

LAPEER COUNTY
Building & Grounds/Parks Department

Part Time General Clerk/Office Aide

Under the general supervision of the Building & Grounds/Parks Director, and coordinated with the Support Services Office Manager, the role of the General Clerk/Office Aide is to help ensure the success of the parks season and office functionality. The position will effectively gather, record, and communicate County Park and Historic Courthouse information to the public. The position will assist in the coordination and execution of marketing, event planning, fundraising and advertising of park events. The position will assist in the same manner for events, marketing, advertising, and event coordinating for the Lapeer County Historic Courthouse. The position will assist in administrative clerical duties for the Building & Grounds/ Parks Department.

Essential Functions:

• Provides information and answers questions regarding County Parks events, amenities, services, fees, etc.
• Assist in the verification and confirming of reservations for County Park pavilions and Lapeer Historic Courthouse events.
• Operates standard office equipment such as computers, copiers, scanners, calculators etc.
• Collect monies related to rentals, secures, and assists with deposits and reconciliation of records.
• Receives incoming calls & emails, answers questions and inquires, and replies appropriately.
• Assist in marketing and advertising with the preparation of promotional literature including graphics, brochures, flyers, and social media.
• Assist in event set up including moving facility and recreation equipment such as picnic tables, trash cans, folding tables, and chairs.
• Attend events to ensure proper management and any cleaning. This may result in afterhours/weekends.
• Assist in the solicitation of sponsors and vendors for events.

Other Functions:

Other duties as assigned for the operation and function of the office and park.

This list may not be inclusive of the total scope of the job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.

Employment Qualifications:

Education: High school graduation, or equivalent experience.

Experience: Prefer some basic office skills including answering phones, filing, emailing, typing and computer work in Microsoft Office.

Qualifications:

Ability to accurately follow written and oral instructions, and ability to work independently.
Customer service ethic including neat appearance and professional attitude.
Ability to work together with other employees and managers.
Ability to effectively public speak and coordinate large events.
Knowledge of advertising on various social media platforms.
Ability to grow relationships through effective communication with sponsors and venders.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

FLSA Status: exempt

Workers’ Compensation Code:

Occupational Employment Statistical Code:

Physical Requirements: {This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements and working conditions. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements}:

Lifting ability to load and move event/park supplies and equipment.
Ability to enter and retrieve information from computer.
Ability to communicate effectively orally and in writing.

Working Conditions:

Works in office conditions and various indoor and outdoor conditions.
Exposure to environmental allergens such as grass, weeds, and pollens.
Exposure to equipment where risk exists of getting burned, bruised or scraped.