What are the responsibilities and job description for the Office Assistant I position at County of Madera?
Classification Review **
SUPERVISION EXERCISED
OTHER JOB RELATED DUTIES
Special Requirements:
Essential duties require the following physical skills and work environment:
The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training and experience relative to the required knowledge and abilities for the position. Applicants must submit answers that are as complete as possible.
Only qualified applicants, who pass the minimum qualifications review, will be invited to the examination process which may be administered by a written examination, oral interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.
Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for the assessment listed below. Passing score is 70% out of 100%.
THE WRITTEN EXAM (100%) IS TENTATIVELY SCHEDULED FOR THURSDAY, JUNE 27, 2024
To move forward in the application process, you must complete an online application through our website https://www.governmentjobs.com/careers/maderacountyca. All job postings are also included via the TDD phone at 559-675-8970 and the 24-hour job line at 559-675-7697. Please attach a copy of your unofficial transcripts (indicating when degree was awarded), licenses and certificates to your application or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.
Those applicants claiming veteran's preference must submit a copy of their DD-214 form along with the application. Candidates who attain ranking on an eligible list and are involuntarily called to active duty may be considered for eligibility reinstatement upon their return.
Placement on Eligible List:
The Civil Service Commission may limit the number of qualified applicants eligible to participate in the examination process. If two or more candidates have the same total final score on an examination, they shall be ranked in order of their scores in that portion of the examination which has the greatest weight. The names of two or more eligibles having final ratings which are identical shall be grouped on the eligible list as tie names with equal rank for certification and appointment purposes.
Candidates who are successful in all phases of the examination process will be placed on an eligible list, in rank order based on a calculation of their total score from the examination process. The eligible list established by this recruitment will be active for a minimum of six (6) months or one (1) year, unless otherwise determined by the Director pursuant to section 6-4 (b) and may be extended for up to an additional year by the Commission.
This position is currently undergoing review as part of a class study and therefore both the title and the pay range assigned may be subject to change upon completion of the study.
Under supervision, to perform a variety of clerical and general office work in support of the assigned department; and to do related work as required.
SUPERVISION EXERCISED
Exercises no supervision.
Serves as receptionist; assists callers and visitors by directing them to appropriate County staff; distributes copies of materials; answers questions and provides information within specific guidelines; provides forms, applications, and other materials; may assist citizens and others in completing applications or forms; makes copies; collates materials; files copies of letters, memoranda, reports, and other materials in departmental and/or central files; types general correspondence, memoranda, documents, and reports from handwritten or typed notes, drafts, or machine dictated tapes; formats documents and checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts; ensures compliance with records retention system procedures; receives money and issues receipts; prepares and processes deposits; researches and compiles information from a variety of sources for reports; prepares routine periodic reports; maintains inventory and stock of supplies for the assigned area; prepares and maintains records; enters and retrieves data; produces various documents and reports; maintains confidentiality of sensitive information and documents; schedules appointments and interviews; assembles information from a variety of sources; schedules and prepares rooms for meetings and training sessions; collects department timecards; maintains records of staff attendance and absences; reviews and verifies timecards for accuracy and completeness; submits timecards to supervisor; processes applications and issues permits, registrations, and other documents; trains and assists assigned staff in the use and operation of a variety of computer systems, programs, and applications; attends, records, and transcribes minutes for a variety of meetings and commissions; receives, sorts, and distributes mail; may participate in special projects and assignments as requested; operates a variety of modern office equipment including computers, word processors, printers and copiers; some positions may operate postage and bulk mailing equipment.
OTHER JOB RELATED DUTIES
Performs related duties and responsibilities as assigned.
Knowledge of:
- Principles and procedures used in report preparation.
- Modern office practices, methods, and computer equipment.
- Basic principles of record keeping.
- Basic mathematical principles.
- English usage, spelling, grammar, and punctuation.
Skill to:
- Operate modern office equipment including computer equipment.
- Type and enter data at a speed necessary for successful job performance.
Ability to:
- Learn, interpret, and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
- Perform general clerical work including maintenance of appropriate records and compiling information for reports with minimal supervision.
- Respond to requests and inquiries from the general public.
- Perform accurate mathematical computations.
- Understand and follow oral and written instructions.
- Deal tactfully and courteously with the public and other County staff when providing information about work assignments.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
EXPERIENCE AND TRAINING:
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. ?A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Some clerical experience.
Some clerical experience.
Training:
Equivalent to the completion of the twelfth grade.
Equivalent to the completion of the twelfth grade.
Special Requirements:
Essential duties require the following physical skills and work environment:
The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training and experience relative to the required knowledge and abilities for the position. Applicants must submit answers that are as complete as possible.
Only qualified applicants, who pass the minimum qualifications review, will be invited to the examination process which may be administered by a written examination, oral interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.
Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for the assessment listed below. Passing score is 70% out of 100%.
THE WRITTEN EXAM (100%) IS TENTATIVELY SCHEDULED FOR THURSDAY, JUNE 27, 2024
To move forward in the application process, you must complete an online application through our website https://www.governmentjobs.com/careers/maderacountyca. All job postings are also included via the TDD phone at 559-675-8970 and the 24-hour job line at 559-675-7697. Please attach a copy of your unofficial transcripts (indicating when degree was awarded), licenses and certificates to your application or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.
Those applicants claiming veteran's preference must submit a copy of their DD-214 form along with the application. Candidates who attain ranking on an eligible list and are involuntarily called to active duty may be considered for eligibility reinstatement upon their return.
Placement on Eligible List:
The Civil Service Commission may limit the number of qualified applicants eligible to participate in the examination process. If two or more candidates have the same total final score on an examination, they shall be ranked in order of their scores in that portion of the examination which has the greatest weight. The names of two or more eligibles having final ratings which are identical shall be grouped on the eligible list as tie names with equal rank for certification and appointment purposes.
Candidates who are successful in all phases of the examination process will be placed on an eligible list, in rank order based on a calculation of their total score from the examination process. The eligible list established by this recruitment will be active for a minimum of six (6) months or one (1) year, unless otherwise determined by the Director pursuant to section 6-4 (b) and may be extended for up to an additional year by the Commission.
Salary : $33,368 - $39,272