Deputy Register of Deeds II Part-Time (20 hrs)

MARQUETTE COUNTY-To apply please complete the application available on our website: www.co.marquette.mi.us

DEPUTY REGISTER OF DEEDS II PART- TIME (20 Hours)

Department: Register of Deeds

Classification: 3

Pay range: $19.22 - $22.30

Reports to: Register of Deeds

Union: AFSCME 2914

General Summary

Under the supervision of the Register of Deeds regularly performs the functions of a
Deputy Register of Deeds in the office which includes entering data on recorded documents to the computer, assisting people at the counter by checking and recording documents, conducting file searches regarding property, and providing telephone assistance.

Essential Functions

1. Assists people at the counter by recording documents after verifying information such as names, addresses, marital status, acknowledgments and calculating and collecting fees. Notifies customer of changes that are required, applies recording data to documents and makes copies for title companies, equalization and the townships.

2. Instructs customers in the use of departmental resources including tract indexes, grantor-grantee indexes and the department’s computer system.

3. Answers telephone calls and provides information on documents that have been recorded, fee schedules and other information related to recording property.
Conducts file and computer searches for callers. Prepares billings on written searches.

4. Becomes familiar with documents, such as deeds, mortgages, liens and ensures that they meet the statutory requirements for registration, whether submitted by original wet ink signature and notarization, or e-recording through one of the
Michigan approved vendors list. Reviews documents in order to accept or reject submitted documents based on Michigan recording requirements and stays up to date on any legislation changes. Records documents after verifying information.
Notifies customer of changes that are required, applies recording data to documents and makes copies for title companies, equalization and the townships.

5. Receives documents that place and release state and federal liens, examines them for conformance to legal requirements and authenticity and records and indexes them.

6. On behalf of the County Treasurer, certifies warranty deeds which include checking tax history and determining if legal description on deed is same as tax base.

7. Researches information on property, checks on the status of deeds, determines grantor-grantee, mortgagor-mortgagee, surveys, land corners and other information and answers questions related to departmental operations. Conducts searches by tract indexes as necessary.

8. Enters information from documents to the computer, including the type of document, date of recording, liber and page or document number, legal description, fee amount, names and other vital information.

9. Participates in the operation of the department’s database; the image scanning.

Other Functions

10. Other duties as assigned.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.

Employment Qualifications

Education: High school diploma or equivalent.

Experience: One year of experience providing familiarity with real estate documents and other property descriptions including at least one year of experience in an office of a Register of Deeds or closely related setting.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements

• Ability to enter and retrieve information from a computer.
• Periods of prolonged sitting to enter data to computer.
• Lifting index and record books weighing up to 40 pounds from shelves to work areas.
• Bending and stooping to access departmental files and records and operate equipment.

[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements].

Working Conditions:

Works in office conditions.

Job Type: Part-time

Pay: $19.22 per hour

Expected hours: 20 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $19 - $22