Office Assistant II

It is anticipated that this eligible list will be used to fill multiple full-time, part-time, extra-help, English, and bilingual (English/Spanish) positions during the active status of this list. If you are interested in the current or any potential future positions, we encourage you to apply now!

Do you have?

• The drive to provide exemplary customer service
• Excellent communication and interpersonal skills, with the ability to pleasantly and effectively interact with employees, managers, and other agency personnel
• Analytical and problem-solving skills and the ability to multi-task
• Strong computer skills, including experience with Excel, Outlook, and Word
• Experience using electronic databases
  

If so, apply now and take the first step towards building your career in public service!

Working as an Office Assistant II (OA II), you will perform a variety of clerical and customer service activities, including data entry, answering phones, processing forms and client payments, handling mail, filing, and obtaining and conveying information related to department services, records, and programs. As an OA II, you will learn about the various services the department provides and gain knowledge regarding department guidelines and state/federal regulations that govern the work of the County. This is a great opportunity to learn valuable knowledge that can start you on the way to building a long-term career in public service.

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including:

• A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending upon assignment
• An additional bilingual premium pay** of $1.15 cents per hour
• Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County paid 100% premium contribution for the majority of employee-only and employee family health plan options
• An annual Staff Development/Wellness Benefit allowance of up to $500 and ongoing education/training opportunities
• County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
• Retirement fully integrated with Social Security
• May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment

• Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits directory.

**Bilingual Positions

Bilingual premium pay is an additional $1.15 cents per hour on top of the hourly pay rate. The Bilingual positions for this recruitment require English and Spanish skills at the fluent (conversational, reading, and writing) and basic (conversational) levels. In order to be considered for bilingual assignments, applicants must indicate their skill level on their application and in their response to the required supplemental questionnaire. A bilingual examination will be conducted prior to employment to confirm level of skill. The bilingual premium pay begins after completion of the training period and upon the assignment of a bilingual caseload.

This recruitment is currently being conducted to fill two full-time English and two full-time fluent (reading, writing, and conversational) English/Spanish bilingual positions in the Human Services Department, and one extra-help basic (conversational) English/Spanish bilingual position in the Department of Health Services.

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of the list. Qualified County employees who wish to be considered for future vacancies should consider applying to this recruitment.

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
• Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

HOW TO APPLY

Applications are accepted online at: www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: EP
HR Tech: EV