What are the responsibilities and job description for the Office Administrator/Manager position at CPPI?
Position Overview:
We are seeking a proactive and highly organized Office Administrator/Manager to oversee the daily operations of our Orlando regional office. The ideal candidate will manage office functions, support leadership, and ensure the smooth day-to-day running of administrative tasks. If you thrive in a dynamic environment and enjoy being the hub of activity, we want to hear from you!
Key Responsibilities:
- Calendar Management:
- Maintain and coordinate the office calendar, including scheduling meetings, events, and appointments for leadership and team members.
- Administrative Support:
- Act as the primary administrative assistant to regional leadership.
- Prepare and edit correspondence, reports, and presentations as needed.
- Handle confidential information with discretion.
- Front Office Duties:
- Answer and direct incoming phone calls professionally and promptly.
- Greet visitors and ensure a welcoming environment.
- Office Operations:
- Oversee general office management, including supply ordering and vendor coordination.
- Ensure the office remains organized and fully functional.
- Coordinate mail and shipping needs.
- Team Support:
- Assist with onboarding new employees and maintaining office records.
- Support internal and external communications as directed by leadership.
Qualifications:
- Proven experience as an Office Manager, Administrative Assistant, or similar role.
- Strong organizational skills with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Professional demeanor with a customer service-oriented attitude.
- Experience in construction or a related industry is a plus.