CHS: Assistant Registrar

Job Title: Assistant Registrar

Reports to: Registrar/Principal

Days to Work: 226/12 Months

Pay Grade: C/T:5 ($17.95 - $25.89) (DOE)

Wage/Hour Status: Non-Exempt

Dept./School: Crosby High School

Date Revised: 12/16/2011:05/2020; 06/2023

Report Date: August 11, 2025

In-House applicants must complete the online internal application process

All substitutes for Crosby ISD, if applying for a full time job, MUST complete an External Application

Primary Purpose:

Assist campus registrar with maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus. Assist public with documentation needs.

Qualifications:

Education/Certification:

• High school or GED

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Experience:

• Three years clerical experience preferred.

Such alternatives to the above qualifications as the administration may find appropriate and acceptable

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Maintain physical and computerized records including student cumulative folders, progress and failure reports.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Process the enrollment, withdrawals, transfer and applicable records of students.
• Assist campus administration and counselors with the preparation of reports and student data information.

Other

• Process all verifications of education for current and former students.
• Maintain confidentiality of information.
• Performs all other duties as assigned.

Supervisory Responsibilities:

• None.

Equipment Used:

• Personal computer, printer, calculator, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Work with frequent interruptions, maintain emotional control under stress.
• Repetitive hand motions, prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an

exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Crosby Independent School District - in compliance with the Title VII, American Disability Act, Age Discrimination in Employment Act, Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race, color, religion, national origin, sex, age, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information, Contact the Office of the Superintendent, Crosby Independent School District, 14670 FM 2100 Crosby, Texas 77532.

An Equal Opportunity Employer