What are the responsibilities and job description for the Assistant Payroll Manager position at Crowder College?
POSITION DESCRIPTION
JOB TITLE: ASSISTANT PAYROLL MANAGER
DEPARTMENT: BUSINESS OFFICE DIVISION: FINANCE
SALARY RANGE: SALARY COMMENSURATE WITH EDUCATION AND EXPERIENCE
FLSA: EXEMPT
IMMEDIATE SUPERVISOR: PAYROLL MANAGER
SCHEDULE DETAILS: FULL-TIME/12 MONTH POSITION/PUBLIC SCHOOL RETIREMENT SYSTEM OF MISSOURI
DATE OF LATEST REVIEW/REVISIONS: 08/17/23
Position Summary
This position is responsible for assisting the payroll manager with the payroll functions of the college. Duties include
educating new employees on payroll processes, time off policies and collecting required documentation for payroll
deductions; generation of payroll from data entry to tax remittance and reconciliation and ensuring compliance of payroll,
retirement and reporting requirements.
Essential Job Duties
• Oversees the setup of college employees on the payroll system, ensuring that all appropriate documentation is
provided including contracts, I-9 forms (including identification materials), withholding paperwork, and enrollment
forms for benefits. Encompasses registering and verifying new employees through E-Verify, Missouri Department of
Revenue, DESE, and OASIS.
- Keep current on all changes in federal and state tax requirements and modify payroll systems and procedures as
- Calculation of contract payouts, timesheets, timecards and all other pay requests.
- Process overload and adjunct payments as requested.
- Data entry of payroll information including hours worked, taxes, benefits, cafeteria plan and miscellaneous payroll
- Generate payroll reports, ensuring accuracy of data.
- Process direct deposit reports and transmit direct deposit information.
- Oversees/verifies accuracy of vacation and sick leave accruals for employees, with updated totals available on the
- Generate and validate monthly reports and billing for cafeteria plan, flex plan, annuities and other payroll deductions.
- Generate and validate electronic retirement reporting through OASIS.
- Prepare payroll deposits of federal and state tax withholdings, quarterly 941’s, quarterly state reports,
- Assist in yearly financial audit and worker’s compensation audit as needed.
- Answer telephone and respond to questions as needed; make business calls as necessary.
- Respond to questions from employees regarding payroll related issues.
- Coordinates with Grant Department on payroll account coding, prepare journal entries as necessary.
- Perform other related duties as may be assigned.
Required Knowledge, Skills & Abilities
- Associates degree in accounting, business, or closely related field.
- Three (3) years of full-time related work experience.
- Knowledge of basic bookkeeping/accounting principles and procedures.
- Must be highly detail oriented.
- Ability to key in data accurately and handle confidential material judiciously.
- Knowledge of rules and regulations regarding IRS, FICA, income tax, retirement system, insurance, and other
- Ability to handle mathematical calculations with accuracy and efficiency.
- Ability to perform multiple tasks and remain calm during frequent interruptions.
- Ability to establish and maintain positive working relationships with other employees
Preferred Knowledge, Skills & Abilities
- Bachelor’s degree
Information Technology Abilities
- Operate standard office equipment such as desktop calculators, computers, copiers and telephones.
- Ability to use Jenzabar Payroll/accounting system
- Information Technology abilities required:
o Skills necessary to utilize computer to manage and improve instruction.
o Ability to operate a computer using Windows environment.
o Ability to operate a computer within the Crowder College network environment.
o Ability to utilize email.
o Ability to perform basic Microsoft Office 365 components (MS Word, MS Excel, MS Power Point)
o Ability to perform basic Learning Management System functions.
Positions Supervised
- None
Working Environment
- Generally, indoors in a normal office/classroom/clinical environment with minimal exposure to temperature
- Normal college working hours but adjustment of hours involving evening and/or weekend work may be required.
- Travel to other instructional sites occasionally required.
- A neat appearance and appropriate businesslike apparel are required.
- The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Physical
- Generally sedentary work but will involve mobility within the campus and various sites, light lifting, and physical
- Input, access and distribute information using computers.
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to
required by this job include close vision.
- The conditions herein are representative of those that must be met by an employee to successfully perform the
to perform the essential functions.
Creative and Analytical Skills
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to devise or modify methods or processes to solve specific problems.
- Ability to plan, develop and implement necessary curriculum.
Language/Communication Skills
- Ability to communicate effectively with a variety of people, including staff, students and the general public, in
- Ability to interact with a broad range of people both on and off campus in a positive manner.
CROWDER COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS POSITION DESCRIPTION IN ANY WAY
THE INSTITUTION DESIRES. THIS POSITION DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES,
INCLUDING ESSENTIAL JOB DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS POSITION
DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP
REMAINS “AT-WILL.” THE AFOREMENTIONED POSITION REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY
ACCOMMODATE QUALIFIED INDIVIDUALS WITH A DISABILITY.
