Recruiting Administrator

Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

THIS ROLE: 

The Recruiting Administrator will be responsible for providing comprehensive administrative support to the recruiting department, ensuring a seamless process flow from candidate application to hire. This role involves a variety of tasks, including job postings, application screening, offer letter preparation, data entry, market research for compensation alignment, and overall coordination of recruiting activities. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and is passionate about talent acquisition.

WHAT YOU’LL DO:

• Job Postings and Candidate Management:
  • Create and manage job postings across various platforms, ensuring accuracy and compliance with company standards.
  • Maintain and update applicant tracking system (ATS) with externally recruited candidates’ information.
  • Support the recruiting team with consistent follow-through on new applicants from initial application to hire.
  • Follow up on email and other external job inquiries and communicate with appropriate internal team members.
• Offer Preparation and Coordination:
  • Assist in drafting offer letters in collaboration with the recruiting team.
  • Support recruiting team with candidate credential verification and gathering information on other pre-employment requirements as needed.
• Data Management and Reporting:
  • Input and maintain accurate data in the ATS and other recruiting tools.
  • Generate reports for tracking recruiting department metrics.
• Market Research:
  • Conduct research on compensation benchmarks for various roles to ensure alignment with market trends.
  • Provide data-driven recommendations to support competitive offers.
  • Support the recruiting team with research and recommendations to keep informed of latest recruiting technologies and trends.
• Administrative Support:
  • Screen candidate applications and resumes for required criteria and provide appropriate follow-up communication.
  • Schedule interviews and coordinate availability with candidates and recruiters.
  • Support recruiting team with career fairs and ongoing college/academy/trades outreach.
  • Assist with travel arrangements as needed.
  • Support the recruiting team with ad hoc administrative tasks and projects as needed.

WHO YOU ARE:

Certifications and Other Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• 3-5 years of proven experience in an administrative or support role within a recruiting or HR environment.
• Proficiency with applicant tracking systems and other recruiting tools.
• Strong organizational skills with an ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Detail-oriented with a high level of accuracy in data entry and documentation.
• Familiarity with compensation research and market analysis is a plus.
• Ability to work independently in a remote environment while maintaining strong communication with the team.

Aptitude

• Exceptional networking and team engagement skills.
• Possess general understanding of full cycle recruiting process.
• Excellent organizational and time management skills, including being able to prioritize workload based on business needs.
• Ability to operate with autonomy and self-direct.
• Demonstrated ability to develop systems, process and metrics and consistently improve upon them.

WHAT WE OFFER:

• Competitive Compensation
• Generous benefits package including:
  • Medical
  • Dental
  • Vision
  • Short-term Disability
  • AD&D/Life Insurance
  • 401k (with company match)
  • Additional option to elect incremental Life Insurance for employee and dependents, and choice to elect Health and/or Dependent Flexible Spending Account.

Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Salary : $75,000 - $85,000